Meeting Minutes: AT/ARCHON Roundtable meeting at SAA Roundtable Meetings II
Aug 24, 2011 3:15 PM - 5:15 PM
BUSINESS
1.) Recap of AT/ARCHON RT 2010-2011 activities from past year:
- AT/ARCHON webpage on SAA site now includes:
- Annual reports
- Presentations
- User profiles
- Revised mission, goals, and merged name
- Bylaws
- Online elections
2.) Tom Hyry: SAA Council and Liaison announcements:
- SAA annual meeting taskforce established
- Two new awards established by SAA:
- Emerging leader (2-10 years in profession)
- Diversity (individuals and institutions)
- Digital Archivist Specialist certificate established:
- Core Values Statement updated on SAA site:
- EAC-CPF formally accepted as a standard by SAA
3.) Nancy J. Melley: Director for Technology Initiatives, NHPRC:
- Funding available from NHPRC for projects
4.) Merrilee Proffitt: Senior Program Officer in OCLC:
- New and improved ArchiveGrid released
- ArchiveGrid to be open (do not need to subscribe)
5.) Kira Homo: SAA 2012 Program Committee:
- 2012 meeting will be in San Diego, CA
- Theme will be “Beyond Borders”
- Lightening round format will be endorsed
- Deadline for proposal submissions is October 3, 2011
MANAGEMENT TOOL UPDATES
1.) Scott Schwartz: ARCHON update:
- Four maintenance releases this past year (see change log at: http://forums.archon.org/viewtopic.php?f=4&t=756):
- 3.13 (September 2010)
- 3.14 (January 2011)
- 3.20 (May 2011)
- 3.21 (July 2011)
- Training:
- SAA webinar (May 12, 2011)
- Implementing DACS in Integrated Content Management Systems: Using ARCHON (University of Miami, August 2010)
- Other:
- Python script developed that exports digital objects to a local folder
2.) Brad Westbrook and Annie Ross AT update:
- Five maintenance releases this past year:
- 2.0 update 7 (September 2010)
- 2.0 update 8 (October 2010)
- 2.0 update 9 (October 2010)
- 2.0 update 10 (December 2010)
- 2.0 update 11 (August 2011)
- Community development:
- Multiple extent plug-in (Harvard University)
- Batch DO2 plug-in (NYU)
- Sample LDAP Authentication plug-in (AT development team)
- ATReference project (Rockefeller Archive Center)
- Training:
- AT for SCA at:
- Southern California (October 2010)
- Northern California (October 2010)
- San Diego History Center (April 2011)
- Black Metropolitan Consortium (Chicago, June 2011)
- SAA webinar (July 2011)
- SAA pre-conference (August 2011)
3.) Mark Matienzo: ArchivesSpace report:
- See power point at for full details: http://www2.archivists.org/sites/all/files/ArchivesSpace%20SAA2011.pdf
- Planning phase (2009-2011):
- Merger agreement
- Andrew W. Mellon Foundation planning grant submitted and awarded
- High level requirements submitted
- Technical planning and design meeting
- Interviews with archives staff
- Business model developed
- Project dimensions:
- New, unified software system
- Logical merge of AT/ARCHON
- Selection of organizational home
- How to participate:
- Join the ArchivesSpace Google Group:
- Participate in technical review process
- Participate in technical planning/integration process
- Comments on the current technical specs should be sent to Mark Matienzo within the next month (mark.matienzo@yale.edu)
PRESENTATION: DIGITAL OBJECT WORKFLOW IN AT
Jennifer Waxman and Nathan Stevens, “End to End: Automating Digital Object Workflow”
- Jennifer Waxman and Nathan Stevens described the development and implementation of a plug-in used at NYU for digital object workflow management. The plug-in was used with the “Voices from the Food Revolution “digital project, a born digital oral history collection.
- To download the plug –in, go to the Archivists Toolkit website:
REPOSITORY USE OF AT/ ARCHON: Project/Plug-in Updates
Marissa Hudspeth: Rockefeller Archive Center AT Reference Module
- Marissa Hudspeth described the development of the ATReference module by the Rockefeller Archives Center for managing reference activities. She outlined the goals of the project, milestones met, and upcoming development.
- Project update:
- Patron registration (May 2011)
- Duplication services (under development, estimated release December 2011)
- Retrieval, barcoding, use-tracking (July 2012)
- Reference request and scheduling (TBD)
- Web interface and personalized user accounts (TBD)
- Updates and more information can be found on the github site: https://github.com/RockefellerArchiveCenter
- The ATReference team would like feedback on types of reports to generate from the reference module.
NEW BUSINESS
Election results announced –2011-2012 steering committee:
- Chair: Cassie Schmitt
- Co-Chair: Genie Guerard
- Web Liaison: Kat Stefko
- Member: Nancy Enneking
- Member: Kyle Rimkus
- Member: Rachel Wise
- Ex-officio: Scott Schwartz
- Ex-officio: Brad Westbrook
NOTES BY RACHEL WISE 6 SEPTEMBER 2011