By-laws of the Roundtable

AT/Archon Governance

A. Steering Committee

The Steering Committee is composed of six core members, including the officers (Chair and Vice-chair). The Steering Committee shall be composed of at least one representative from the AT community and at least one representative from the Archon community.

The Steering Committee directs and coordinates activities of the roundtable and approves appointments made by the Chair, including ex-officio appointments and when vacancies occur. Committee members help establish projects to work on through the year, and plan the annual roundtable meeting. A member of the Steering Committee shall take minutes at the annual roundtable meeting, and assist the Chair in editing the minutes to be posted on the AT/Archon roundtable website.

Steering Committee members make a commitment to serve for at least one year.

The Steering Committee shall appoint any other vacancies to fulfill unexpired terms of elected positions, after which a normal election shall occur.

Annual elections are held by electronic ballot.

If an annual ballot is absent of Chair, Vice-chair, or Web Liaison nominees, those positions shall be appointed by the six-member Steering Committee.

B. Officers

The Chair and Vice-chair serve as officers of the roundtable. Only individual members of SAA and the AT/Archon Roundtable may hold these positions.

The Chair directs and reports the activities of the roundtable, organizes and conducts the annual meeting of the roundtable, chairs the steering committee, acts as liaison for the roundtable to other bodies, appoints roundtable committees as needed, and is responsible for administrative matters, including, but not limited to, annual reports to the SAA.

The Chair may appoint ex-officio members to the roundtable, with approval of the Steering Committee.

The Vice-chair serves as acting Chair in the absence of the Chair and participates as a member of the Steering Committee in all its activities.

Steering Committee officers make a commitment to serve for the following time periods: Chair—one year as Chair, plus one year as Vice-chair; Vice-Chair: one year.

The immediate past Chair serves as Vice-chair of the Steering Committee for the year following his/her year of service as Chair.

If for any reason the Chair is unable to serve as Vice-chair for the year following their term as Chair, a new Vice-chair shall be elected in the annual election.

Per SAA by-laws, no person may serve as the senior leader of a Roundtable for more than three successive years.

C. Web Liaison

The Web Liaison is elected annually. The Web Liaison serves as a member of the Steering Committee.

The Web Liaison is responsible for maintaining and updating the AT/Archon website as needed and for uploading all documents and reports to the site.