2019 Exhibitor / Sponsor Prospectus

Joint Annual Meeting of the Council of State Archivists and the Society of American Archivists

JW Marriott Austin 
Conference Dates: July 31 - August 6
Exposition Dates: August 4 - 5*

The stage is set...in August 2019, Austin will be transformed into the ARCHIVES * RECORDS capital of the world! Live and in Person, you’ll have access to the year’s largest audience of archives, records, and information professionals who are eager to learn about your products and services, ask questions, and provide their perspectives. The GREAT IDEAS! Expo brings together—in one place and at one time—the purchasing decision makers at the national, state, and local levels. Take advantage of their great ideas—and share a few of your own!

Why Exhibit at the GREAT IDEAS! Expo? For the HOT PROSPECTS, of course!

Find your target audience among more than 2,000 archives, records, and information management professionals representing government, universities, libraries, corporations, religious institutions, museums, and more.

  • Develop relationships with archives, records, and information professionals from the US and around the world.
  • Reconnect with current customers.
  • Hear what archives, records, and information management professionals have to say about your products – and their future product needs.
  • Increase your knowledge and understanding of the archives, records, and information professions.
  • Enjoy 11 hours of conveniently scheduled exhibit time, of which five full hours is unopposed by education programming.
  • Sell your products on the show floor.

You’ll have lots of opportunities to interact with your current and prospective customers! Attendees will be drawn to the Hall for the Grand Opening Happy Hour on Sunday evening and three events on Monday: Morning Coffee Break, the All-Attendee Lunch, and the hour-long Last Chance Break. And each exhibit booth qualifies for two complimentary full conference registrations so that your representatives have a chance to interact with attendees throughout the meeting.

And you’ll qualify for outstanding sponsorship and advertising opportunities to broaden your reach. (Prime exhibit space is reserved for conference sponsors.)

As an Exhibitor you’ll receive:

  • Two free conference registrations with each 8' x 10' booth (a $1,000 value!). Your representatives will interact with conference attendees at education sessions and networking events throughout the meeting.
  • Two additional “Expo Hall only” passes for staff.
  • Your company listing on the conference website—as soon as your reservation is complete—with an optional link to your website.
  • A company profile in the Onsite Program, online schedule, and mobile app.
  • One-time use of the pre-registrants list, with contact information.
  • One fully piped and draped exhibit space (8-foot back wall drape and 3-foot side rail drape), one skirted 6-foot table, two side chairs, one wastebasket, and a 7” x 44” identification sign.
  • Complimentary wireless Internet access in the Expo Hall.

To reserve your booth: Visit the Virtual Expo, where you can view a live, real-time floor plan showing currently available booths—and select and confirm your booth location immediately to be sure that you get the best available location.

*Please Note! The 2019 Joint Annual Meeting will take place on different days of the week than in previous years. Education sessions will be held on Sunday, Monday, and Tuesday (August 4–6) rather than from Thursday to Saturday. Other aspects of the schedule may change as well. Look for a preliminary schedule of events in January 2019.

CoSA and SAA thank the following Conference Sponsors for their support!

Meet the Leaders in the Professions with the Power to Purchase:

  • Archival Records
  • Archival Supplies 
  • Computer-assisted Indexing 
  • Consulting Services 
  • Disaster Recovery Services 
  • Document/Text Management 
  • Image Management Systems 
  • Micrographics 
  • OCR/ICR 
  • Records Management Software
  • Records Management Supplies 
  • Scanners 
  • Transcription Services

Industries and Sectors Represented:

  • Corporations 
  • Government 
  • Libraries 
  • Records/Storage 
  • Finance/Banking
  • Insurance 
  • Colleges and Universities 
  • Health Care Facilities 
  • Mass Media 
  • Historical Societies 
  • Religious Institutions 
  • Associations 
  • Consultants 
  • Entertainment 
  • Museums 
  • Printing/Publishing