Checklist for Presenters

This checklist is a brief summary of important deadlines and information that you will need as you prepare for your participation in ARCHIVES * RECORDS 2019.  Please keep this document easily accessible for quick reference. 

By Tuesday, June 25

Make Your Hotel and Travel Arrangements. Make your hotel reservations and travel arrangements to ensure discounted rates and the lowest available airfare. The hotel cut-off date for the preferred conference rate is Tuesday, June 25—or whenever the hotel room block has sold out.

Send Your Presentation Draft to Other Session Participants. To facilitate a smooth flow of information and to avoid repetition during your session, we suggest that presenters circulate copies of their presentations to each other well in advance of the meeting.  All presenters should review the presentations they receive and discuss conflicts or overlap with others in the session.

By Friday, July 5

Register for the Meeting at the Early-Bird Discount. Register by Friday, July 5, and you’ll save at least $50 off the advance registration rate and $110 off the onsite rate. Not an SAA member? Consider joining today to save up to $190 with the purchase of an SAA individual membership and a full conference registration! For more information, go to

Update Your Conference Profile. The interactive online schedule and mobile app are hosted by Please update your profile – it makes the schedule better for everyone! Sessions with completed speaker data are likely to receive better attendance during the event. Once the online schedule goes live on April 15, please take a moment to update your information. Add or review your profile picture, bio, website, and social media links. Forgot your login information? Email Matt Black at with your name and session number.

Participate in a Conference Call. Good planning pays off! Talk with your co-presenters in advance to ensure a smooth presentation.

By Monday, July 15

Advance Registration Deadline.  If you missed the Early-Bird deadline above, register by Monday, July 15, to save at least $60 off the onsite registration rate. After July 15, you must register onsite at the JW Marriott. All speakers must register in order to have a name badge for admission to meeting rooms. 

Upload an Electronic Copy of Your Presentation to the Online Schedule Meeting attendees may view presentations before and after the conference on the conference website. Click here for instructions on uploading your presentation files. Please note that by sending a copy of your presentation in electronic format, you grant permission for it to be viewed by all ARCHIVES * RECORDS 2019 attendees; CoSA, and SAA members; and whoever visits the conference website.

Thank you for your participation in 

Annual Meeting referenced: 

CoSA and SAA thank the following Conference Sponsors for their support!