Student Poster Information

Thank you for agreeing to share your knowledge and perspectives with archivists and students from around the country via a graduate student poster presentation at ARCHIVES*RECORDS 2019! Following is some information that will be useful as you develop your poster and plan your meeting schedule.  

REGISTRATION

Registration and the full conference schedule will be available on April 15 via the conference website. Poster presenters are required to register for the conference.

POSTER SIZE

Posters may measure up to 48 inches high by 36 inches wide. Poster presenters are responsible for their own poster construction costs.

The Conference Office will provide a large, shared cork board on which to display your poster as well as push pins and tape that you can use to affix your materials to the board. (Please do not mount your poster on foam core, as it will not affix to the cork boards.)

You may display supplementary material that is relevant to your presentation (including business cards), but the Conference Office will not store or secure it for you and we are unable to provide tables for poster presentations. Laptops are permitted, but cannot be secured. No outlets or Internet connections beyond the hotel WI-FI will be available.

SET UP & TEAR DOWN

Setup and dismantling / removal of your poster are your responsibility. You may set up your poster in the Expo Hall of the JW Marriott on Sunday, August 4, between 2:00 pm and 4:30 pm. All graduate student posters must be fully set by 4:30 pm on Sunday. 

Posters must be removed when the Expo Hall closes on Monday, August 5, at 5:00 pm. CoSA and/or SAA are not responsible for posters left after 5:00 pm on Monday, which may be discarded.

PRESENTATION TIMES

Graduate student posters will be displayed in the Expo Hall during open Expo Hall hours (Sunday, August 4, 5:30 pm – 7:30 pm and Monday, August 5, 8:00 am – 5:00 pm).

Plan to to be with your poster to present to viewers during the following times:

Feel free to stand by your poster during other Expo Hall hours and make appointments with individuals to discuss the work represented by your poster.

TIPS

Following are some general tips that you may wish to consider as you prepare your poster presentation:

  • Graphical elements should be emphasized when appropriate and possible.  Graphs, charts, tables, photographs, and illustrations are particularly appropriate for a poster presentation.
  • Lettering should be simple, bold, and easily legible from a distance of 4 feet.  Use no more than two or three fonts, and keep font sizes between 16 and 48 points.
  • Divide poster content into sections, such as:  title, author(s) and affiliation(s), abstract, methods, results or data, and conclusion or summary.  Headings above each poster section should indicate its contents and identify the appropriate sequence in which to view the poster. If necessary, use clearly visible numbers, letters, or arrows to assist the viewer.
  • Written material should be concise.  Save nonessential but helpful or interesting secondary points for discussion with your viewers, or create and distribute an information sheet that expands on your topic.
  • If you will be traveling in by plane, consider printing your poster on fabric. Many printing companies offer the option to print on fabric, which is easy to fold and pack in your suitcase—far easier than carrying a poster tube! 
  • Consider adding #saa19 in an unobtrusive area of your poster so that attendees can Tweet about it!

Don't Forget to Update Your Conference Profile. The interactive online schedule and mobile app are hosted by Sched.org. Please update your profile – it makes the schedule better for everyone! Forgot your login information? Email Matt Black at mblack@archivists.org with your name and poster number.

Thank you for your participation in
ARCHIVES*RECORDS 2019!

Annual Meeting referenced: 
ARCHIVES * RECORDS 2019: TRANSFORMATIVE!

CoSA and SAA thank the following Conference Sponsors for their support!

Resources