Sponsorship Opportunities

Enhance your exposure – and make the most of your marketing dollars! – by sponsoring an event.

At the GREAT IDEAS! Expo you’ll share your message with more than 2,000 archives, records, and information management professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Sponsorship provides an opportunity to increase your exposure and take your commitment to the next level!

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Conference Sponsorship Opportunities A conference Sponsorship offers major contributors a special opportunity for recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.
	Platinum $20,000	Gold $15,000	Silver $10,000	Bronze $5,000	Supporting $3,000
Complimentary Exhibit Booth(s)	Three	Two	One	One
Full conference registration(s) for your representatives, who will have a chance to interact with attendees at education sessions and networking events throughout the meeting.	Three	Two	One
Invitations to private Presidents' Reception.	Five	Four	Three
One-day exhibit hall passes to share with prospective clients.	Five	Four	Three
Official conference sponsor with your logo on the table of contents (page 1) of the Onsite Program.	X
Your company logo on special signs displayed at Registration, outside the Expo Hall, and at meeting room entrances.	X
Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s).	X	X
Ad on Conference Website.	X	X
Ad in the Preliminary Program Flyer.	Full	Half
Ad in the Onsite Program.	Full	Full	Half
Ad in pre-meeting issue of SAA’s Archival Outlook. Mailed to all SAA members.	Full	Half
Banner ad in a pre-meeting issue of SAA’s In The Loop eNewsletter.	X	X
One-time use of pre-conference attendee list (name and mailing address).	X	X	X	X	X
Logo on signage and conference website with direct link to your website.	X	X	X	X	X
Company profile in the online schedule and mobile app.	X	X	X	X	X

Or you may want to enhance your Expo Hall exposure by sponsoring individual events or take-away items that are memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Contact Carlos Salgado (866-722-7858, ext. 215, or csalgado@archivists.org) to discuss the following – or your own great idea!

• Conference mobile app and online schedule, with your logo and ad on daily push email
• Conference preliminary flyer and/or print onsite program
• Sole or co-sponsor of All-Attendee Reception
• Transportation to All-Attendee Reception
• Lanyards with conference theme
• Presidents’ Reception
• Conference AV support
• Preconference course(s) breaks
• SAA Research Forum AV and/or Break
• New Member/First-Timer Breakfast
• SAA Mentoring Program Meet-and-Greet
• Write Away! Breakfast
• Expo Hall Grand Opening
• Expo Hall Coffee Break
• Expo Hall Lunch 
• Expo Hall Closing Break

Advertising Opportunities

Increase your visibility at ARCHIVES * RECORDS 2019!

Now you can enhance your marketing message to attendees and prospects – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website, and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference – and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program and to create their own schedules. Your ad will run on each page of the conference website and direct visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to confirmed exhibitors.

	Online Ads
Circulation	7,000+
Advertising Placement Deadline	Rolling
Ad Size	290 pixels (w) x 290 pixels (h) Ad will rotate with other ads.
Rate	6 Months | $1,700  3 Months | $1,000
Color or black and white. File type: jpeg. File size: 100K maximum.

 

Advertising in the Preliminary Program Flyer

The preliminary program flyer is available to more than 7,000 current CoSA and SAA members as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site. It's a major tool that prospective attendees use to determine if and when they will attend the meeting. This marketing opportunity is limited to confirmed exhibitors. Limited space available.

	Preliminary Program Flyer
Circulation	7,000+
Advertising Placement Deadline	March 15, 2019
Full Page (4 color; full bleed only)	$1,000 / 8 ⅝ w x 11¼ d
Half Page (4 color)	$500 / 7 ½ w x 4 ½ d (horiz)

Advertising in the Print Onsite Program

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference. This marketing opportunity is limited to confirmed exhibitors.

	Onsite Program
Circulation	2,000+
Advertising Placement Deadline	May 15, 2019
Trim Size	8 ½ x 11
Inside Front Cover   (4 color; full bleed only)	$1,000 / 8 ⅝ w x 11¼ d
Inside Back Cover   (4 color; full bleed only)	$1,000 / 8 ⅝ w x 11¼ d
Back Cover   (4 color; full bleed only)	$1,200 / 8 ⅝ w x 11¼ d
Full Page  (b/w only)	$800 / 8 ⅝ w x 11¼ d (Bleed)   $800 / 7 ½ w x 10 d (No Bleed)
Half Page   (b/w only)	$500 / 7 ½ w x 4 ½ d (horiz) $500 / 3 ¾ w x 10 d (vert)
Quarter Page   (b/w only)	$400 / 3 ¾ w x 4 ½ d

 

All artwork must be submitted to size. Print-ready PDF files preferred. Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised. Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.) Native Macintosh files are preferred, but PC files are accepted. All links (photos, fonts, etc.) and a final paper proof must be included with artwork. Files of less than 4 megabytes may be sent via email. Please Stuff or Zip and email them to csalgado@archivists.org. Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602. For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

Virtual Expo

Welcome! The GREAT IDEAS! Virtual Expo is where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.

Edit Your Booth Profile and Register Staff | Exhibitor Service Kit

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for conference sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the GREAT IDEAS! Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 15, 2019.

Remember: A completed contract and full payment are required to secure your booth location. Note that certain fees from the JW Marriott Austin and Alliance Exposition Services will apply.

Deadlines:

• Application Deadline (for inclusion in Onsite Program): May 15, 2019

Payment received by February 15, 2019 

• Exhibitors: $1,600 
• Exhibitors / corner or prime space: $1,800 

Payment received after February 15, 2019:

• Exhibitors: $1,900 
• Exhibitors / corner or prime space: $2,100 

Exhibit Hall Schedule

Exhibitor Move-in/Registration: You may pick up your name badge(s) and access the hall to set up your booth at 1:00 pm on Sunday, August 4. All displays must be fully set up and ready by 4:30 pm on Sunday.

Show Hours: Sunday, August 4, 5:30 pm – 7:00 pm and Monday, August 5, 8:00 am – 5:00 pm.

Tear Down: Monday, August 5, 5:00 pm – 7:00 pm.

The conference organizers reserve the right to alter the meeting schedule.

Please Note! The 2019 Joint Annual Meeting will take place on different days of the week than in previous years. Education sessions will be held on Sunday, Monday, and Tuesday (August 4–6) rather than from Thursday to Saturday. Other aspects of the schedule may change as well. Look for a preliminary schedule of events in January 2019.