Student Poster Information

Thank you for agreeing to share your knowledge and perspectives with archivists and students from around the country via a graduate student poster presentation at ARCHIVES*RECORDS 2014!  Following is some information that will be useful to you as you develop your poster and plan your meeting schedule. If you haven’t done so already, register online at http://www2.archivists.org/2014/program/how-to-register. Graduate student poster presenters are required to register for the conference.

Posters that have been reviewed and accepted by the 2014 Student Program Subcommittee will be displayed from 5:30 pm on Thursday, August 14 through 4:30 pm on Friday, August 15, in Exhibit Hall A.

Presenters are expected to be with their posters to discuss them with viewers during the following times:

• Thursday, August 14, from 5:30 pm to 7:30 pm
• Friday, August 15, from 11:45 am to 12:45 pm

You should also feel free to stand by your poster during other Exhibit Hall hours and to make appointments with individuals to discuss the work represented by your poster.

All posters must be set up between 3:30 pm and 5:00 pm on Thursday, August 14, in Exhibit Hall A (prior to the Grand Opening of the Exhibit Hall at 5:30 pm). We encourage you to set up your poster as early as possible before the deadline (Thursday at 5:00 pm) to avoid a last-minute rush.

Dismantling and removal of your poster must occur between 4:30 pm and 5:30 pm on Friday, August 15. Please note that ARCHIVES*RECORDS 2014 Conference Office cannot be responsible for materials left in the display area after 5:30 pm on Friday.

Poster presenters are responsible for their own poster construction costs.  However, the ARCHIVES*RECORDS 2014 Conference Office will provide the following standard materials:

• A shared cork board on which to display your poster and
• Push pins that you can use to affix your materials to the board.

Due to the growing number of posters presented in the Exhibit Hall, we are experimenting with the display setup. Please do not print your poster on foam core. This will not affix to the cork boards. Again, details about where and when to set up your posters will be provided as the meeting draws closer.

You may display supplementary material that is relevant to your presentation (including business cards), but the ARCHIVES*RECORDS 2014 Conference Office will not store or secure it for you, and we are unable to provide tables for poster presentations.  Laptops are permitted, but cannot be secured.  No outlets or Internet connections beyond the free wireless will be available.

Following are some general tips that you may wish to consider as you prepare your poster presentation:

• Graphical elements should be emphasized when appropriate and possible.  Graphs, charts, tables, photographs, and illustrations are particularly appropriate for a poster presentation.

• Lettering should be simple, bold, and easily legible from a distance of 4 feet.  Use no more than two or three fonts, and keep font sizes between 16 and 48 points.

• Poster content should be divided into appropriate sections, such as:  title, author(s) and affiliation(s), abstract, methods, results or data, and conclusion or summary.  Headings above each poster section should indicate its contents and identify the appropriate sequence in which to view the poster.  If necessary, use clearly visible numbers, letters, or arrows to assist the viewer.

• Written material should be concise.  Save nonessential but helpful or interesting secondary points for discussion with your viewers, or create and distribute an information sheet that expands on your topic.

• Printed conclusions should permit viewers to focus on a concise statement of your central findings and should spark informal discussion (if applicable).

• Consider adding #saa14 in a discreet area of your poster so attendees can Tweet about it!

Don’t Forget to Update Your Conference Profile. The interactive online schedule and mobile app are hosted by Sched.org. Please update your profile – it makes the schedule better for everyone! Sessions with completed speaker data are likely to receive better attendance during the event.  Attendees have already begun creating their customized schedules, so please take a moment now to update your information. Add or review your profile picture, bio, website, and social media links. Forgot your login information? Email Matt Black at mblack@archivists.org with your name and session number.

Thank you for your participation in
ARCHIVES*RECORDS 2014!