General Information

The information presented and the opinions expressed at ARCHIVESRECORDS: Ensuring Access sessions and events are not necessarily endorsed by the Council of State Archivists, the National Association of Government Archives and Records Administrators, the Society of American Archivists, or the 2014 Program or Host committees. 


Registration Desk 

Moved from the Marriott Foyer, Mezzanine Level to the Conference Registration Foyer, Lobby Level.

A name badge is required for admission to all meetings, sessions, and events. To replace a lost badge, go to the Onsite Registration Desk during registration hours:

Tuesday, August 12, 8:00 am - 4:00 pm
Wednesday, August 13, 8:00 am - 6:00 pm
Thursday, August 14, 7:00 am - 5:30 pm
Friday, August 15, 7:00 am - 6:00 pm
Saturday, August 16, 7:00 am - 10:00 am

Please Note: Two types of badge holders are being offered at the conference. Do not use a magnetic badge holder if you have a pacemaker or must avoid magnets for any reason.


Special Needs

If you have any special needs in order to participate fully in the conference, please notify a staff member at the Onsite Registration Desk.


The Host Committee: At Your Service!

Your Washington, DC-area colleagues have joined forces to staff the Advance Registration Desk – and provide you with the information you need to enhance your conference experience with repository tours (on Tuesday and Wednesday, see below), restaurant advice, ideas for on-your-own adventures, and tips on navigating the city and its surrounding areas. Tap into the Host Committee’s great ideas and updates at


Need a Place to Meet?

The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others.

Thursday, 8 am -11 am; 2 pm – 7 pm (Balcony B)

Friday, 8 am – 7 pm (Delaware B)

Saturday, 7 am – 11 am (Delaware B)




Repository Tours and Open Houses

Washington, DC, is home to some of the most diverse and interesting repositories in the country – some of which are offering special behind-the-scenes access for conference attendees on Tuesday, August 12, and Wednesday, August 13. Check for more information and updates.


MP3 Audio Recordings

Extend your learning even after the conference ends! Most education sessions are being audiorecorded, and MP3 recordings may be ordered during and after the meeting. Place your order via the online SAA Bookstore.


We’re Wired!

We’ve negotiated free wireless access throughout the meeting space for all conference registrants. A code will be provided onsite. Marriott guests will also have free Internet access in their sleeping rooms.


SAA Bookstore

Monumental deals are yours at the SAA Bookstore! Browse nearly 75 titles, including the latest: Conceptualizing 21st-Century Archives and Through the Archival Looking Glass: A Reader on Diversity and Inclusion. Or stop by to chat about an idea you have for a book, module, journal article, case study, perspective, or newsletter piece with Publications Editor Chris Prom, American Archivist Editor Greg Hunter, Director of Publishing Teresa Brinati, and Archival Outlook Coordinator Anne Hartman. (Maryland C)

Wednesday, August 13, 8:00 am - 6:00 pm
Thursday, August 14, 7:00 am - 5:30 pm
Friday, August 15, 7:00 am - 6:00 pm
Saturday, August 16, 7:00 am - 9:00 am


Information Tables

Stop by these information tables in the Registration Area (Conference Registration Foyer) to learn about your colleagues’ initiatives:

Academy of Certified Archivists
Archives Leadership Institute 2013-2015
Council of State Archivists
National Association of Government Archives and Records Administrators
Journal of Contemporary Archival Studies
SAA Committee on Public Awareness


“Office Hours” in the Exhibit Hall

ARCHIVESRECORDS: Ensuring Access is a great place to meet and greet – and CoSA, NAGARA, and SAA are delighted to offer representatives from our own and related organizations an opportunity to answer your questions and hear your ideas. See page 59 for the Office Hours schedule in the Exhibit Hall. (Exhibit Hall A, Booths 812-814)


Networking Café

The Networking Café brings together activities to help attendees get connected and get ahead professionally. Wondering about your career options or opportunities for postgraduate study? Want to learn more about SAA’s Mentoring Program? Meet with Funders? Recharge your cell phone or tablet between sessions? The Networking Café is the place to go! (Maryland AB)

Wednesday, August 13, 8:00 - 6:00 pm
Thursday, August 14, 7:00 am - 5:30 pm
Friday, August 15, 7:00 am - 6:00 pm
Saturday, August 16, 7:00 am - 10:00 am



Meet a Legend!

Meyer Fishbein—distinguished SAA Fellow, appraisal archivist and electronic records pioneer, forty years on staff at the National Archives and Records Service (1940–1980), colleague of T.R. Schellenberg and Ernst Posner (!) and memory keeper of the archives profession—would enjoy meeting you! Please swing by the Networking Café (Maryland AB) on Thursday (Aug. 14), Noon to 5:00 p.m.


Career Center

Hosted by SAA’s Membership Committee, the Career Center provides services and opportunities for job seekers and employers:

Wednesday, August 13, Noon - 6:00 pm
Thursday, August 14, 8:00 am - 5:30 pm
Friday, August 15, 8:00 am - 6:00 pm
Saturday, August 16, 8:00 am - 10:00 am

For Job Seekers:

  • Post your résumé for prospective employers to see at the meeting.
  • Review job announcements and meet with employers.
  • Get help polishing your résumé and/or consult with volunteer career advisors. Attendees were invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http:// The deadline was July 18.)

For Employers:

  • Post your position announcement(s). Please your announcement(s) on file in the Career Center and expand your applicant pool.
  • Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.

Archival Education, “Funders’ Corner,” and More

Information tables are available within the Networking Café for graduate archival education programs, funders, and allied organizations to distribute program literature and have representatives answer questions one on one. Take this opportunity to make connections in a conversational setting.

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!

Mentoring Program Meet-and-Greet

Are you seeking guidance on your professional development? Do you want to share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA’s dynamic Mentoring Program can help you make the right connections. And if you’re already part of the Program, this is a great opportunity to meet your mentor or protégé in person! (Thursday, 9:30 am – 10:00 am)


Charging Stations

Recharge your cell phone or tablet between sessions!  B.Y.O.C. (Bring Your Own Charger)


Posters, Posters, Posters!

The conference features three different sets of poster presentations – all of which are certain to be of interest to you!

Professionals’ Poster Presentations, which were reviewed and accepted by the 2014 Program Committee as part of the program proposal process, will be on display from Thursday through Saturday. See the schedule for more information and a list of poster presentations. (Marriott Foyer)

Graduate Student Poster Presentations were selected by the Student Program Subcommittee of the 2014 Program Committee. They will be on display in the Exhibit Hall throughout Expo Hall hours, and students are expected to be with their posters to discuss them with attendees at specified times. See the schedule for more information and a list of poster presentations. (Exhibit Hall A)

Research Forum Poster Presentations were reviewed and accepted for presentation at the 8th Annual SAA Research Forum on Tuesday, August 12, and are available for viewing from Thursday through Saturday. (Marriott Foyer)

Annual Meeting referenced: