Professional Poster Descriptions

The 2019 Program Committee encouraged submission of professional poster presentations to broaden the ways in which presenters can share their work. This format gives you the chance to view posters on your own schedule and have informal, one-on-one conversations with the presenters during a set time. Presenters will be available to discuss their presentations at the poster display on Sunday, August 4, from 2:30 to 3:00 pm, and on Monday, August 5, from 12:30 to 1:00 pm.


P01 - We Must Save the Music! Institutional Repositories Preserving the Output of Music Departments
Lea P. Iadarola and Tsukasa Cherkaoui, Lynn University

In this poster presentation, we discuss a collaboration between Lynn University's archivist and music librarian on displaying Lynn's commissioned musical works and students' compositions using Lynn's institutional repository, a natural home for these works. The goal is to display and make the compositions accessible to the public as well as give a second creative life to these works. Additionally we discuss obtaining permissions for and copyright implications in displaying the works.

P02 - Triple Take: Technology, Transparency, and Equal Representation in Government Research Communities 
Natalie S. Rich and Rachel Shore, US Army Corps of Engineers, Engineer Research and Development Center 

This poster highlights the Engineer Research Development Center (ERDC) Library's Mobility and Environmental Systems Branch project, emphasizing how tools and methods applied in this project ( such as oral history, GIS, 3D scanning, virtual and augmented reality, and linked data) have promoted transparency of government records, especially in regard to social diversity.

P03 - Bring Your Own Born-Digital (BYOBD): Ingesting Digital Media on a Limited Budget 
Tyler Cline, University of North Carolina Charlotte

UNC Charlotte has begun to systematically address processes for born-digital records. When hired, the new digital archivist had little in the way of budget to address the ingest and preservation of these materials. A summer project placed the digital archivist in the position of tackling a large backlog ingest process while missing some key hardware components. Through creative thinking, including providing personal vintage hardware and software, the project was successful in eliminating the backlog.

P04 - Archives to the People: Piloting a New Public Program at the Brooklyn Museum
J.E. Molly Seegers, Brooklyn Museum

In a concerted effort to make the Brooklyn Museum's history more transparent and accessible, the Archives hosted a first-of-its-kind event in which the public was able to peruse records from the Museum's own history during the Age of Black Power. In conjunction with the Soul of a Nation exhibition, the program framed archives as raw history, open to each person's interpretation, rather than the dominant historical narrative that is prepackaged and dictatory. 

P05 - Distance Collaboration and "Our Story: Photographs and Publications of the Atlanta University Center" 
Chelly Tavss, Digital Library of Georgia

Collaborating with other institutions is hard, and collaborating from miles apart is even harder! "Our Story" is a collaborative mass digitization project between the Atlanta University Center Robert W. Woodruff Library (AUC Woodruff Library), Spelman College Archives, and the Digital Library of Georgia. This poster highlights the tools and methods utilized to facilitate communication and project management: what worked, what didn't, project outcomes, and what we would do differently in the future.

P06 - Responsive Archives: Empowering Students as Active Participants in the Life Cycle of Memory through the JEC Student and Alumni Advisory Council
Jessica Cottle, Davidson College

This poster provides a model for student and alumni engagement with the archives at an undergraduate institution. I outline the formation and execution of a Student and Alumni Advisory Council in response to students' scrutiny of gaps in our records regarding student group activism during archival class sessions. I will also evaluate the Council as a mode for recognizing marginalized students' on-going invisible labor by looking at curricular integration, collaborative project development, and student-led collecting.

P07 - Defining and Defending Your Program: Data for Advocacy and Stewardship 
Donna E. McCrea, University of Montana

Archivists are responsible for the effective stewardship of the materials in our trust, which requires the ability to articulate our value using both stories and hard data. My poster shares the outcomes of a Program Prioritization Process implemented at the University of Montana to respond to a budget crisis. It points to models we can implement as a profession, including the Standardized Statistical Measures, to better gather and deploy individual and peer data.

P08 - Making the Grade: Diversity and Inclusion Initiatives and Students from Underrepresented Groups in Online LIS Programs
Michelle Peralta, Yale University and Enid Ocegueda, The Hoover Institution, Stanford University

American library and archives organizations as well as library and information science (LIS) graduate programs have sought to develop diversity and inclusion initiatives aimed at recruiting and retaining students and professionals from historically underrepresented groups. Many assessment methods have been used to gauge the success of these initiatives, but both the initiatives and assessment methods assume that online LIS students are exposed to, and experience, these diversity and inclusion initiatives in the same manner as their counterparts who attend on-campus, in-person programs. We hope to expand the conversation of diversity and inclusion initiatives by focusing on the perspectives of students from historically underrepresented populations in online LIS programs by presenting preliminary results of an online survey taken by  current students and alumni on such initiatives.

P09 - Assessing Needs and Providing Services for Southern Women's Health Nonprofits: A Case Study
Travis Le Wagner, University of South Carolina  

This poster focuses on the ongoing work of constructing a digital repository for the archival collections of New Morning Foundation, a South Carolina-based women's reproductive health non-profit. I look specifically at the intersections of archival best practices as they correlate to  simultaneous needs for transparency and privacy given the unique work and actions of the organization, and I provide suggestions for implementing similar projects for other similar organizations.

P10 - Wrangling a Hidden Fine Art Collection, Or a Librarian, an Archivist, and a Curator (Cross)walk into ArchivesSpace 
Sally Benny, New England Historic Genealogical Society

In 2016, the New England Historic Genealogical Society conducted a full inventory of its fine art collection, but had no system for managing and providing access to it. This poster describes an ongoing project to map and migrate the fine art metadata to ArchivesSpace, which NEHGS is already using for archives and manuscripts. Presented are techniques that other archives can apply to managing non-archival collections in ArchivesSpace.

P11 - Cultural Diversity in Processing Practices: How Processing Influences Representation of Marginalized Communities 
Jenna Silver-Baustian, University of Iowa

This poster addresses the need to implement cultural diversity practices into processing workflows. To ensure that marginalized groups are being properly represented and their items are being respected. This plays a significant role in how the finding aid, the organization of the materials, will be reflected to the public.

P12 - Unlocking Sound Stories: The Labor of Preserving and Accessing Audio Collections 
Katherine Quanz and Lauren Walker, Harry Ransom Center, University of Texas Austin

The Harry Ransom Center is currently engaged in a large-scale digitization project for more than 2,800 audio recordings. Our poster explains the steps necessary to secure outside funding, select and prepare the items for digitization, collect essential metadata, perform quality control, and make the audio accessible for patrons. In so doing, we expose the invisible in-house labor required to make the audio accessible when a vendor is contracted to digitize the materials.

P13 - Collective Impact and Preservation of Electronic Government Information
Roberta Sittel, University of North Texas, Deborah Caldwell, University of North Carolina, Greensboro, and Shari Laster, Arizona State University

The Collective Impact model provides an approach for organizations from various sectors to come together to address a shared concern. A two-year project aimed at addressing national concerns regarding the preservation of electronic government information (PEGI) by cultural memory organizations explored the Collective Impact model to create a shared plan for this work to continue. This poster presents the PEGI Project's application of the Collective Impact model.

P14 - Connecting Collections to Controversy: Engaging Social Justice Issues in Transformed Archival Displays
Autumn M. Johnson, Georgia Southern University

The overlooked archival display case can be transformed into an effective and measurable engagement tool simply by connecting historic collections to critical current issues. The presenter shares her experience building displays using backwards-design that connected institutional history with social justice issues of the present. This controversial approach highlighted ignored collections, engaged students, and encouraged unique collaboration with faculty. Purpose-driven displays are an important catalyst to meaningful dialogue and learning in our own communities.

P15 - The Importance of Place: Teaching University History through Primary Sources 
Adriana M. Flores, University of Puget Sound

Looking for ways to turn your university records into powerful archival sessions? I examine the process of creating and executing one-time archival sessions that use university records to connect students with the past. By connecting students with meaningful moments in our university's history, including the Vietnam War, the desegregation of our fraternity system, and Japanese American incarceration during WWII, they're empowered to think critically about national events through the lens of our campus' experience.

P16 - Preserving the History of Kodiak, Alaska: Establishing a Digitization Program 
Nicole Potter, Regional History Museum Librarian, The Community Library

In 2018 the Alaska State Historical Records Advisory Board (ASHRAB) offered a Digitization Archivist position. Archival institutions across the state applied to be the host site and the Baranov Museum and Kodiak Historical Society was chosen. This was the first time the museum had ever undertaken a digitization project. Over the course of six weeks, a digitization process was developed and 639 photographs were digitized and uploaded to Alaska's Digital Archives, a statewide digitization platform. This poster provides an overview of the process and end result.
P17 - Revitalizing Your Records Management Training and Outreach
Julie Wagner, University of Illinois at Urbana-Champaign
 After a review of pre-existing training materials, the Records and Information Management Unit at the University of Illinois concluded that our training modules were considered clunky and confusing by our target users. This poster details our entire process of re-designing and transforming our training into dynamic, accessible video modules from initial evaluation to choosing software to final design choices. 

P18 - The Field Book Project: Exposing Hidden Collections Through A Journey of Description, Delivery, Access, and Engagement 
Riccardo Ferrante, Smithsonian Institution Archives 

The Smithsonian's Field Book Project (2010 - 2019) began with a goal of exposing hidden collections through an online catalog. Today, more than 9,500 biodiversity-related holdings have been individually cataloged.  The resulting researcher demand has led to further efforts that required transformations in the Archives' digitization, conservation, and online delivery to address issues of scale and timing. Crowdsourced transcription has transformed those digital images into machine-readable text and engaged people from unexpected backgrounds for remarkably extended periods.

P19 - Preserving the African American Record in Alabama
Justin Rudder, Alabama Department of Archives and History

African American history in Alabama has been created, preserved, and disseminated by "grassroots historians"—individuals who not only documented their history but took part in creating their history. This poster highlights the roles of organizations (including the Alabama State Teachers Association, the Alabama Center for Higher Education, and the Alabama Historical Commission's Black Heritage Council) in the mission of grassroots historians to instill pride and promote racial healing and understanding.

Annual Meeting referenced: 

CoSA and SAA thank the following Conference Sponsors for their support!