Advertising Opportunities

Increase your visibility at ARCHIVES*RECORDS 2016!

Now you can enhance your marketing message to ARCHIVES*RECORDS 2016 attendees and prospective attendees – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website once the program goes live on April 15. Prospective attendees review it to determine whether they’ll attend the conference and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program – and to create their own schedules. Your ad will run on each page of the conference website, with a link to your company website or your 2016 Virtual Expo listing – you choose! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to companies that exhibit at ARCHIVES*RECORDS 2016.


Online Ads



Advertising Placement Deadline  


Ad Size  

290 pixels (w) x 190 pixels (h)

Ad will rotate with other ads.


$250 per month;
Three month minimum.

  • Color or black and white.
  • File type: jpeg.
  • File size: 100K maximum.


Advertising in the Print Preliminary Program

The preliminary schedule mailer is available to more than 6,500 current CoSA and SAA members, as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site. It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. This marketing opportunity is limited to companies that exhibit at ARCHIVES*RECORDS 2016. Limited space available.


Preliminary Program



Advertising Placement Deadline  

February 24, 2016

Ad Size  

Half Page (b/w only)

7 ½ w x 4 ½ d (horiz)



Advertising in the Print Onsite Program

Attendees love the conference website and the mobile app – but they still want their print program! The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference. This marketing opportunity is limited to companies that exhibit at ARCHIVES*RECORDS 2016.


Onsite Program



Advertising Placement Deadline  

May 29, 2016

Trim Size  

8 ½ x 11

Inside Front Cover  
(4 color; full bleed only)  
$1,000 / 8 ⅝ w x 11¼ d

Inside Back Cover  
(4 color; full bleed only)  

$1,000 / 8 ⅝ w x 11¼ d

Back Cover  
(4 color; full bleed only)  

$1,100 / 8 ⅝ w x 11¼ d

Full Page / Bleed  
(b/w only)  
$800 / 8 ⅝ w x 11¼ d

Full Page / No Bleed  
(b/w only)  

$800 / 7 ½ w x 10 d

Half Page  
(b/w only)  

$500 / 7 ½ w x 4 ½ d (horiz)
$500 / 3 ¾ w x 10 d (vert)

Quarter Page  
(b/w only)  

$400 / 3 ¾ w x 4 ½ d


Ad Specifications for Print Programs

All artwork must be submitted to sizePrint-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip and email them to  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at or 866.722.7858.


CoSA and SAA thank the following Sponsors for their Generous Support!