Student Poster Information

Thank you for agreeing to share your knowledge and perspectives with archivists and students from around the country via a graduate student poster presentation at ARCHIVES 2015! Following is some information that will be useful to you as you develop your poster and plan your meeting schedule.  


Registration and the full conference schedule will be available on April 15 via the conference website under the PROGRAM tab. Poster presenters are required to register for the conference.


Posters that have been reviewed and accepted by the 2015 Student Program Subcommittee will be displayed during the peak hours of the conference in the Exhibit Hall. Details on exact location and setup/teardown times will be forthcoming.

Presenters are expected to be with their posters to discuss them with viewers during the following times:

  • Thursday, August 20, from 5:15 pm to 7:15 pm
  • Friday, August 21, from 12:30 am to 1:45 pm

You should also feel free to stand by your poster during other Exhibit Hall hours and to make appointments with individuals to discuss the work represented by your poster.


Setup and dismantling / removal of your poster are your responsibility. Details about where and when to set up your posters will be provided as the meeting draws closer. Poster presenters are responsible for their own poster construction costs.  However, the Conference Office will provide the following standard materials:

  • A shared cork board on which to display your poster, which must measure 32 inches by 40 inches (horizontal or vertical);
  • Push pins that you can use to affix your materials to the board.

Due to the growing number of posters presented in the Exhibit Hall, we are experimenting with the display setup. Please do not print your poster on foam core. This will not affix to the cork boards.

You may display supplementary material that is relevant to your presentation (including business cards), but the ARCHIVES 2015 Conference Office will not store or secure it for you and we are unable to provide tables for poster presentations.  Laptops are permitted, but cannot be secured.  No outlets or Internet connections beyond the convention center Wi-Fi will be available.

Following are some general tips that you may wish to consider as you prepare your poster presentation:

  • Graphical elements should be emphasized when appropriate and possible.  Graphs, charts, tables, photographs, and illustrations are particularly appropriate for a poster presentation.
  • Lettering should be simple, bold, and easily legible from a distance of 4 feet.  Use no more than two or three fonts, and keep font sizes between 16 and 48 points.
  • Poster content should be divided into appropriate sections, such as:  title, author(s) and affiliation(s), abstract, methods, results or data, and conclusion or summary.  Headings above each poster section should indicate its contents and identify the appropriate sequence in which to view the poster.  If necessary, use clearly visible numbers, letters, or arrows to assist the viewer.
  • Written material should be concise.  Save nonessential but helpful or interesting secondary points for discussion with your viewers, or create and distribute an information sheet that expands on your topic.
  • Printed conclusions should permit viewers to focus on a concise statement of your central findings and should spark informal discussion (if applicable).
  • Consider adding #SAA15 in an unobtrusive area of your poster so that attendees can Tweet about it!


Thank you for your participation in

Annual Meeting referenced: