Welcome to the CAPITAL IDEA! Virtual Expo

We’ve set up the CAPITAL IDEA! Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

View the floor plan.

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the CAPITAL IDEA! Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 30, 2014.

Remember:  A completed contract and full payment are required to secure your booth location.

Deadlines:

• Application Deadline (for inclusion in Onsite Program):  May 30, 2014
• Hotel Reservation Deadline:  July 18, 2014

Payment received by January 31, 2014 (Save up to $400!)

• Nonprofit Exhibitors: $1,100
• Nonprofit Exhibitors / corner or prime space: $1,300
• Other Exhibitors: $1,400
• Other Exhibitors / corner or prime space): $1,600

Payment received after January 31, 2014:

• Nonprofit Exhibitors: $1,300
• Nonprofit Exhibitors / corner or prime space: $1,500
• Other Exhibitors: $1,600
• Other Exhibitors / corner or prime space): $1,800

Sponsorship Opportunities

Now you can enhance your exposure – and make the most of your marketing dollars!

At the CAPITAL IDEA! Expo you’ll share your message with more than 2,000 archives, records, and information professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

PLATINUM SPONSOR—$40,000

• Bronze Level Sponsorship +
• All-Attendee Reception Primary Sponsor (a $20,000 value!)
• Dedicated hospitality space outside the Expo Hall ($3,000 value!)
• Monthly email announcements to CoSA, NAGARA, and SAA members from conference office
• Platinum Sponsor listing on all conference marketing material, throughout conference hotel, and on Preliminary and Onsite Program covers

GOLD SPONSOR—$25,000

• Ten conference registrations (a $5,000 value!)
• Two 8 x 10 premium-location Expo Hall spaces (a $3,600 value!)
• Your company logo on special signs displayed at Registration, outside the Expo Hall, and at meeting room entrances
• Corporate Gold Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $649 value!)
• In-Text Horizontal Banner ad in three pre-meeting issues of SAA’s In The Loop (a $600 value!) 
• Online ad on all conference-related pages (with a direct link to your home page) (a $500 value)
• Listing on the conference website, with a direct link to your site
• Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
• Five invitations to the private Presidents' Reception

SILVER SPONSOR—$20,000

• Five conference registrations (a $2,500 value!)
• One 8 x 10 premium-location Expo Hall booth (an $1,800 value!)
• Corporate Silver Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $649 value!)
• Standard Right Vertical ad in two pre-meeting issues of SAA's In The Loop (a $300 value!) 
• Online ad on all conference-related pages (with a direct link to your home page) (a $500 value)
• Listing on the conference website, with a direct link to your site
• Three invitations to the private Presidents' Reception

BRONZE SPONSOR—$15,000

• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium-location Expo Hall booth (an $1,800 value!)
• Half-page ads in Preliminary and Onsite programs (a $900 value!)
• Online ad on all conference-related pages (with a direct link to your home page) (a $500 value)
• Corporate Bronze Sponsor listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private Presidents' Reception

All-Attendee Reception Sponsor—$20,000

• Your company logo on special signs displayed at Registration, outside the Expo Hall, on reception transportation, and throughout the reception location
• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium location Expo Hall space (an $1,800 value!)
• Special acknowledgment at the Opening Plenary
• Corporate listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private Presidents' Reception

Mobile App/Online Schedule Sponsor—$10,000

• Splash screen ad, which displays full-screen for several seconds each time the mobile app is opened.
• Banner ad on each page of the mobile app.

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $25,000 – and may include the ever-popular Cyber Café, lanyards with your logo, SAA Research Forum, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas. 

All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

Advertising Opportunities

Increase your visibility by advertising in the ARCHIVES * RECORDS: Ensuring Access Programs!

Now you can increase hits for your marketing message by placing an Online Ad on the ARCHIVES * RECORDS: Ensuring Access conference website - where it will be seen by presenters, conference registrants, and those who are deciding whether to attend.  Your "button" ad will run on each page of the conference website and will link to your company website or to your 2014 Virtual Expo listing (including your contact information and product description); you choose!  This marketing opportunity is limited to companies that exhibit at ARCHIVES * RECORDS: Ensuring Access.

The Preliminary Program is available to more than 6,500 current CoSA, NAGARA, and SAA members, as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. The conference organizers reserve the right to publish the Preliminary Program only online.

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years…

Ad Specifications for Preliminary and Onsite Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.