SAA’s 75th Annual Meeting & Anniversary Celebration
Hyatt Regency Chicago
Conference Dates: August 22 – 27
Exposition Dates: August 25 – 26
Sign up by January 31, 2011, and SAVE up to $200!
The THINK BIG! EXPO Is the place for Archives, Records, and IT Professionals to learn about your products and services, ask questions, and provide their marketplace perspectives. ARCHIVES 360° brings together – in one place and at one time – the purchasing decision makers at the local, state, and national levels. Take advantage of their BIG IDEAS – and share a few of your own!
At ARCHIVES 360° you’ll:
You’ll have lots of time to interact with your current and prospective customers as the feeding frenzy continues! Attendees will be drawn to the Expo Hall for the Grand Opening Happy Hour on Thursday evening, the All-Attendee Brunch on Friday, and the hour-long “Last Chance” Break on Friday afternoon.
And you’ll qualify for outstanding sponsorship and advertising opportunities to suit your level of commitment. (Prime exhibit space will be reserved for corporate sponsors.)
Visit the Virtual (Online) Expo now to confirm your booth! Don’t miss the opportunity to select a booth – before your competition does!
As an Exhibitor You’ll Receive:
Increase your exposure! Add a color logo to your Virtual Expo (online) listing for just $100.
To Reserve Booth Space:
View the complete Exhibitor / Sponsor Prospectus and Exhibit Rules and Regulations (PDF). Note that certain fees from the Hyatt Regency Chicago will apply
Exhibit Hall Schedule:*Exhibitor Registration: Thursday, August 25, 11:00 am – 4:00 pm Exhibitor Move-In: Thursday, August 25, 1:00 pm – 4:00 pm Show Hours (subject to change): Thursday, August 25: 5:30 pm – 7:30 pm (Unopposed Grand Opening Reception) Friday, August 26: 9:30 am – 3:30 pm (Including unopposed Brunch 11:30-12:30 and “Last Chance” Break 2:30-3:30) Tear Down: Friday, August 26, 4:30 pm – 7:30 pm *SAA reserves the right to alter the meeting schedule. |
Now you can confirm your booth location immediately! We’ve set up the ARCHIVES 360° Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.
At ARCHIVES 360°, you’ll share your message with more than 2,000 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events – including in 2011 SAA’s grand 75th Anniversary celebration! Here’s your chance to increase your exposure and take your commitment to the next level! The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.
A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after ARCHIVES 360°. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.
GOLD SPONSOR—$20,000
SILVER SPONSOR—$15,000
BRONZE SPONSOR—$10,000
In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas. All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.
Confirm early for additional exposure! |
The Preliminary Program is sent to more than 5,900 current SAA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site. It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting.
The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years….
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Preliminary Program |
Onsite Program |
Circulation |
7,000 |
2,000 |
Advertising Placement Deadline |
March 3, 2011 |
May 27, 2011 |
Trim Size |
8 ½ x 11 |
8 ½ x 11 |
Inside Front Cover (4 color; full bleed only) |
$850 / 8 ⅝ w x 11⅛ d | $850 / 8 ⅝ w x 11⅛ d |
Inside Back Cover |
$850 / 8 ⅝ w x 11⅛ d |
$850 / 8 ⅝ w x 11⅛ d |
Back Cover |
$1,000 / 8 ⅝ w x 11⅛ d |
$1,000 / 8 ⅝ w x 11⅛ d |
Full Page / Bleed (b/w only) |
$700 / 8 ⅝ w x 11⅛ d | $700 / 8 ⅝ w x 11⅛ d |
Full Page / No Bleed |
$700 / 7 ½ w x 10 d |
$700 / 7 ½ w x 10 d |
Half Page |
$450 / 7 ½ w x 4 ⅜ d (horiz) |
$450 / 7 ½ w x 4 ⅜ d (horiz) |
Quarter Page |
$300 / 3 ⅜ w x 4 ¼ d |
$300 / 3 ⅜ w x 4 ¼ d |
Ad Specifications
All artwork must be submitted to size. Print-ready PDF files preferred. Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised. Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.) Native Macintosh files are preferred, but PC files are accepted. All links (photos, fonts, etc.) and a final paper proof must be included with artwork. Files of less than 4 megabytes may be sent via email. Please Stuff or Zip them and email them to csalgado@archivists.org. Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602. For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.