Make No Little Plans...THINK BIG! Expo (2011 Annual Meeting)

Plan Now to Exhibit at ARCHIVES 360°...
The Premier International Archives & Information Technology Expo

SAA’s 75th Annual Meeting & Anniversary Celebration
Hyatt Regency Chicago
Conference Dates:  August 22 – 27
Exposition Dates:  August 25 – 26

Sign up by January 31, 2011, and SAVE up to $200!

ARCHIVES 360° — Your Best Opportunity All Year to THINK BIG!

The THINK BIG! EXPO Is the place for Archives, Records, and IT Professionals to learn about your products and services, ask questions, and provide their marketplace perspectives. ARCHIVES 360° brings together – in one place and at one time – the purchasing decision makers at the local, state, and national levels.  Take advantage of their BIG IDEAS – and share a few of your own!

At ARCHIVES 360° you’ll:

  • Find your target audience among more than 2,000 archives, records, and IT professionals representing corporations, government, libraries, universities, religious institutions, museums, and more.
  • Develop relationships with archives, records, and IT professionals from the United States and throughout the world.
  • Continue connections with current customers.
  • Hear what archives, records, and IT professionals have to say about your products – and their future product needs.
  • Increase your knowledge and understanding of the archives and records professions.
  • Enjoy 10 hours of conveniently scheduled exhibit time, of which a full 5½ hours is unopposed by education programming.
  • Sell your products on the show floor.

You’ll have lots of time to interact with your current and prospective customers as the feeding frenzy continues!  Attendees will be drawn to the Expo Hall for the Grand Opening Happy Hour on Thursday evening, the All-Attendee Brunch on Friday, and the hour-long “Last Chance” Break on Friday afternoon.

And you’ll qualify for outstanding sponsorship and advertising opportunities to suit your level of commitment.  (Prime exhibit space will be reserved for corporate sponsors.)

Visit the Virtual (Online) Expo now to confirm your booth!  Don’t miss the opportunity to select a booth – before your competition does!

Join us for ARCHIVES 360° … for one BIG IDEA after another!

As an Exhibitor You’ll Receive:

  • Two free conference registrations with each 8 x 10 booth (a $1,000 value!). Your representatives will have a chance to interact with conference attendees at education sessions and networking events throughout the meeting – including SAA’s 75th Anniversary celebration!
  • A company profile with contact information displayed on the online Virtual Expo.
  • Your company listing on the ARCHIVES 360° website – as soon as your reservation is complete – with an optional link to your site.
  • Exposure to all registered attendees in monthly promotional email messages from SAA leading up to the Annual Meeting.
  • A company profile in the Onsite Program distributed to every attendee.
  • A complete list of pre-registered attendees, including one-time use of email addresses.
  • One fully piped and draped exhibit space (8-foot back wall drape and 3-foot side rail drape), one skirted 6-foot table, two side chairs, one wastebasket, and one 7” x 44” identification sign.

Increase your exposure!  Add a color logo to your Virtual Expo (online) listing for just $100.

To Reserve Booth Space:

  • Now you can confirm your booth location immediately!  We’ve set up an online website (Virtual Expo) for ARCHIVES 360° where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.  Go to the Virtual Expo to reserve your booth now.
  • Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment.  We encourage you to sign up soon, as we expect the THINK BIG! Expo to be a sell-out!
  • For inclusion of your listing in the Onsite Program, we must receive your application by May 19, 2011.
  • A signed contract and full payment are required to secure your booth location.

View the complete Exhibitor / Sponsor Prospectus and Exhibit Rules and Regulations (PDF).  Note that certain fees from the Hyatt Regency Chicago will apply

Deadlines:

  • Application Deadline (for inclusion in Onsite Program):  May 19, 2011
  • Exhibitor Registration Deadline:  July 19, 2011 extended to August 5, 2011 (does not include Onsite Program listing)
  • Hotel Reservation Deadline:  July 19, 2011

Payment received by January 31, 2011 (Save $100 - $200!)

  • Nonprofit Exhibitors: $950
  • Other Exhibitors: $1,300

Payment received after January 31, 2011

  • Nonprofit Exhibitors: $1,050
  • Other Exhibitors: $1,500

Exhibit Hall Schedule:*

Exhibitor Registration:  Thursday, August 25, 11:00 am – 4:00 pm

Exhibitor Move-In:  Thursday, August 25, 1:00 pm – 4:00 pm

Show Hours (subject to change):

Thursday, August 25:  5:30 pm – 7:30 pm (Unopposed Grand Opening Reception)

Friday, August 26:  9:30 am – 3:30 pm (Including unopposed Brunch 11:30-12:30 and “Last Chance” Break 2:30-3:30)

Tear Down:  Friday, August 26, 4:30 pm – 7:30 pm

*SAA reserves the right to alter the meeting schedule.

ARCHIVES 360° Virtual Expo

Welcome to the ARCHIVES 360° Virtual Expo!

Now you can confirm your booth location immediately! We’ve set up the ARCHIVES 360° Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

  • Click here to reserve your booth now or view a layout of the expo space;
  • Exhibitor Update Login (Update booth staff, company products/description, or upgrades.) 

ARCHIVES 360° Sponsorship Opportunities

Now you can enhance your exposure – and make the most of your marketing dollars!

At ARCHIVES 360°, you’ll share your message with more than 2,000 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events – including in 2011 SAA’s grand 75th Anniversary celebration!  Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after ARCHIVES 360°.  You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

GOLD SPONSOR—$20,000

  • Ten conference registrations (a $5,000 value!)
  • Two 8 x 10 premium location Expo Hall spaces (a $3,000 value!)
  • Your company name on a special sign displayed at Registration and outside the Expo Hall
  • Corporate Gold Sponsor listing in Preliminary and Onsite programs
  • Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
  • Full-page ad in pre-meeting issue of SAA’s Outlook (a $600 value!)
  • Listing on the conference website, with a direct link to your site
  • Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
  • Five invitations to the private President’s Reception
  • Your company’s promotional packet distributed free to all attendees

SILVER SPONSOR—$15,000

  • Five conference registrations (a $2,500 value!)
  • One 8 x 10 premium location Expo Hall space (a $1,500 value!)
  • Corporate Silver Sponsor listing in Preliminary and Onsite programs
  • Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
  • Full-page ad in pre-meeting issue of SAA’s Outlook (a $600 value!)
  • Listing on the conference website, with a direct link to your site
  • Three invitations to the private President’s Reception

BRONZE SPONSOR—$10,000

  • Two conference registrations (a $1,000 value!)
  • One 8 x 10 premium location Expo Hall space (a $1,500 value!)
  • Sponsorship of Professional and Student Poster sessions
  • Half-page ads in Preliminary and Onsite programs (a $900 value!)
  • Corporate Bronze Sponsor listing in Preliminary and Onsite programs
  • Listing on the conference website, with a direct link to your site
  • Two invitations to the private President’s Reception

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas.  All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

Confirm early for additional exposure!
For complete information about sponsorship opportunities – or to begin customizing your own sponsorship – please contact: SAA Executive Director Nancy Beaumont (866.722.7858, nbeaumont@archivists.org) or Service Center Manager Carlos Salgado (866.722.7858, csalgado@archivists.org).

ARCHIVES 360° Sponsors

SAA thanks the following ARCHIVES 360° sponsors for their generous support:

ARCHIVES 360° Advertising Opportunities

Increase your visibility by advertising in the ARCHIVES 360° Preliminary and Onsite Programs!

The Preliminary Program is sent to more than 5,900 current SAA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting.

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years….

 

 

Preliminary Program

Onsite Program

Circulation  

7,000

2,000

Advertising Placement Deadline  

March 3, 2011

May 27, 2011

Trim Size  

8 ½ x 11

8 ½ x 11

Inside Front Cover  
(4 color; full bleed only)  
$850 / 8 ⅝ w x 11⅛ d $850 / 8 ⅝ w x 11⅛ d

Inside Back Cover  
(4 color; full bleed only)  

$850 / 8 ⅝ w x 11⅛ d

$850 / 8 ⅝ w x 11⅛ d

Back Cover  
(4 color; full bleed only)  

$1,000 / 8 ⅝ w x 11⅛ d

$1,000 / 8 ⅝ w x 11⅛ d

Full Page / Bleed  
(b/w only)  
$700 / 8 ⅝ w x 11⅛ d $700 / 8 ⅝ w x 11⅛ d

Full Page / No Bleed  
(b/w only)  

$700 / 7 ½ w x 10 d

$700 / 7 ½ w x 10 d

Half Page  
(b/w only)  

$450 / 7 ½ w x 4 ⅜ d (horiz)
$450 / 3 ¾ w x 10 d (vert)

$450 / 7 ½ w x 4 ⅜ d (horiz)
$450 / 3 ¾ x 10 d (vert)

Quarter Page  
(b/w only)  

$300 / 3 ⅜ w x 4 ¼ d

$300 / 3 ⅜ w x 4 ¼ d

Ad Specifications

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.