Virtual Expo

Welcome! The ARCHIVES 2017 Virtual Expo is where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.

 

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the ARCHIVES 2017 Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 15, 2017.

Remember: A completed contract and full payment are required to secure your booth location.

Note that certain fees from the Oregon Convention Center and Alliance Exposition Services will apply.

Deadlines:

• Application Deadline (for inclusion in Onsite Program): May 15, 2017
• Hotel Reservation Deadline:  June 15, 2017

Payment received by February 17, 2017 (Save up to $400!)

• Exhibitors: $1,500 (Nonprofit: $1,200)
• Exhibitors / corner or prime space: $1,700 (Nonprofit: $1,400)

Payment received after February 17, 2017:

• Exhibitors: $1,800 (Nonprofit: $1,400)
• Exhibitors / corner or prime space: $2,000 (Nonprofit: $1,600)

Exhibit Hall Schedule

Exhibitor Registration: You may pick up your name badge(s) on Thursday, July 27, between 10:00 am and 4:00 pm.

Exhibitor Move-in: You will be allowed into the Expo Hall to start setting up your booth at 1:00 pm on Thursday, July 27. All displays must be fully set up and ready by 4:30 pm on Thursday.

Show Hours: Thursday, July 27, 5:30 pm – 7:00 pm and Friday, July 28, 8:00 am – 5:00 pm.

Tear Down: Friday, July 28, 5:00 pm – 7:00 pm.

The conference organizers reserve the right to alter the meeting schedule.

Expo Hall Mini-Theater

BACK IN 2017! The Expo Hall Mini-Theater gives you another opportunity to increase your exposure and share your message!  Exhibitors and sponsors may reserve 30 minutes during unopposed Expo Hall events, when most attendees are in the Hall. This is your time – outside your booth – to educate attendees and promote your products/services. (Please note that all booths must be staffed during Expo Hall hours.) A microphone, LCD projector, and screen will be available to support your presentation.

Mini-Theater presentations appear in the online schedule/mobile app so that attendees can add your session to their personal schedules.

Fee:  $200 per 30-minute presentation. Receive 50% off when you reserve by February28 offer extended to March 24!

New exhibitors may add a 30-minute mini-theater presentation during the booth reservation process.

Current exhibitors may purchase by logging in to your booth profile.

 

The conference organizers reserve the right to alter the meeting schedule.

Sponsorship Opportunities

Now you can enhance your exposure – and make the most of your marketing dollars!

At the ARCHIVES 2017 Expo you’ll share your message with more than 1,800 archives, records, and information professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level! 

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget. (Sponsorship opportunities are limited to companies that exhibit at ARCHIVES 2017.)

Corporate Sponsorship Opportunities A Corporate Sponsorship offers major contributors a special opportunity for recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.
	Platinum $20,000	Gold $15,000	Silver $10,000	Bronze $5,000	Supporting $3,000
Complimentary Exhibit Booth(s) (8' deep x 10' wide)	Three	Two	One	One
Full conference registration(s) for your representatives, who will have a chance to interact with attendees at education sessions and networking events throughout the meeting.	Three	Two	One	One
Invitations to private President's Reception.	Five	Four	Three	Two
One-day exhibit hall passes to share with prospective clients.	Five	Four	Three	Two
Official conference sponsor with your logo on the table of contents (page 1) of the Onsite Program.	X
Your company logo on special signs displayed at Registration, outside the Expo Hall, and at meeting room entrances.	X
Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s).	X	X
Ad in the Onsite Program.	Full	Full	Half
Ad in pre-meeting issue of SAA’s Archival Outlook newsletter.	Full	Half
Banner ad in a pre-meeting issue of SAA’s In The Loop.	Premium Top In-Text	Standard In-Text	Standard In-Text
One-time use of pre-conference attendee list (name and mailing address).	X	X	X	X	X
Logo on signage and conference website with direct link to your website.	X	X	X	X	X
Company profile in the online schedule and mobile app.	X	X	X	X	X

Or you may want to enhance your Expo Hall exposure by sponsoring individual events or take-away items that are memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Contact Carlos Salgado (866-722-7858, ext. 15, or csalgado@archivists.org) to discuss the following – or your own great idea!

• Conference mobile app and online schedule, with your logo and ad on daily push email
• Sole sponsor of All-Attendee Reception
• Co-sponsor of All-Attendee Reception
• Lanyards with your logo and conference theme
• President’s Reception
• SAA Research Forum
• New Member/First-Timer Breakfast
• Expo Hall Grand Opening
• Expo Hall Coffee Break
• Special food event in Expo Hall
• Conference preliminary flyer, with your logo on cover
• Write Away! Breakfast
• SAA Mentoring Program Meet-and-Greet
• AV support

 

Advertising Opportunities

Increase your visibility at ARCHIVES 2017!

Now you can enhance your marketing message to ARCHIVES 2017 attendees and prospective attendees – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website once the program goes live on April 15. Prospective attendees review it to determine whether they’ll attend the conference and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program – and to create their own schedules. Your ad will run on each page of the conference website, with a link to your company website or your 2017 Virtual Expo listing – you choose! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to companies that exhibit at ARCHIVES 2017.

	Online Ads
Circulation	6,200+
Advertising Placement Deadline	Rolling
Ad Size	290 pixels (w) x 190 pixels (h) Ad will rotate with other ads.
Rate	$250 per month; Three month minimum.
Color or black and white. File type: jpeg. File size: 100K maximum.

 

Advertising in the Print Preliminary Flyer

The preliminary flyer is available to more than 6,200 current SAA members as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site. It includes the meeting schedule and is the major tool that prospective attendees use to determine if and when they will attend the meeting. This marketing opportunity is limited to companies that exhibit at ARCHIVES 2017. Limited space available.

	Preliminary Flyer
Circulation	7,000+
Advertising Placement Deadline	February 24, 2017
Full Page (4 color; full bleed only)	$1,000 / 8 ⅝ w x 11¼ d
Half Page (4 color)	$500 / 7 ½ w x 4 ½ d (horiz)

Advertising in the Print Onsite Program

Attendees love the conference website and the mobile app – but they still want their print program! The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 1,800 conference attendees as a reference. This marketing opportunity is limited to companies that exhibit at ARCHIVES 2017.

	Onsite Program
Circulation	2,000+
Advertising Placement Deadline	May 15, 2017
Trim Size	8 ½ x 11
Inside Front Cover   (4 color; full bleed only)	$1,000 / 8 ⅝ w x 11¼ d
Inside Back Cover   (4 color; full bleed only)	$1,000 / 8 ⅝ w x 11¼ d
Back Cover   (4 color; full bleed only)	$1,100 / 8 ⅝ w x 11¼ d
Full Page / Bleed   (b/w only)	$800 / 8 ⅝ w x 11¼ d
Full Page / No Bleed   (b/w only)	$800 / 7 ½ w x 10 d
Half Page   (b/w only)	$500 / 7 ½ w x 4 ½ d (horiz) $500 / 3 ¾ w x 10 d (vert)
Quarter Page   (b/w only)	$400 / 3 ¾ w x 4 ½ d

 

Ad Specifications for Print Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.