Getting To New Orleans

Is As Easy As 1 – 2 – 3!

1. Register
2. Reserve Your Hotel
3. Get to – and Around – New Orleans

Annual Meeting referenced: 

1. Register

Online Registration Is Now Closed

But you can still register onsite beginning Tuesday, August 13, 2013. Come to the Registration Counter on the first floor at the Hilton New Orleans Riverside.


Register online using our secure ARCHIVES 2013 registration form.

Fax your completed registration form, with credit card information, to 312-606- 0728, Attn: ARCHIVES 2013 Registration. Do not fax your registration if you are
paying by check.

Send your completed registration form, with credit card information or check made payable to SAA, to:

Society of American Archivists
Attn: ARCHVIES 2013 Registration
17 North State Street, Suite 1425
Chicago, IL 60602

Payment and Registration Deadlines
Registrations are processed on a first-come, first-served basis. Register online for faster service. If you choose to fax or mail your registration, please complete the entire form to speed your registration. To avoid being double-billed, do not send your registration via both fax and mail.

Full payment must accompany your registration. Registrations not accompanied by payment will be placed on hold until payment is received. SAA accepts checks made payable to SAA, as well as credit cards issued by VISA, MasterCard, American Express, or Discover. Payment must be made in U.S. funds. No purchase orders or vouchers can be accepted. If payment is by credit card, we recommend that you register online.

Early-Bird Registration: Register by July 5 and
save at least $50 off Advance registration rates
and $110 off Onsite rates.

Advance Registration: Register by July 15 to
save at least $50 off Onsite rates.

Late Registration: Registrations received after July 15 will be returned to sender. After July 15 you must register on site at the Registration Desk located in the Hilton New Orleans Riverside, 2 Poydras Street, New Orleans, LA 70130. Those registering after July 15 may not appear in the conference attendee roster.

Advance registrations for Pre-conference Programs ONLY will be accepted until July 15. After this date, individuals may register onsite pending availability of seats in the program.

Click here for a complete list of registration types and fees.

CoSA members and SAA Full members are not eligible for the SAA Student member rate. Student nonmembers are required to fax a copy of a valid student ID or other proof of enrollment to the Conference Office (312-606-0728) to qualify for the student discount.

Cancellations and Refunds: If for any reason you must cancel your registration, your written request must be received before July 5, 2013, to receive a full refund. A $50 handling charge will
be assessed for written cancellations postmarked between July 6 and July 15. No refunds will be issued after July 15.

Guest Option: This option (designed especially for significant others and children of conference attendees) allows the guest to attend the Plenary Sessions, the All-Attendee Reception, and the Exhibit Hall for $40 adult / $10 child 12 and under.

Guest registrations must accompany the conference attendee’s registration. When registering a guest, please be sure to include full names on the registration form.

SAA/ARMA Reciprocal Registration Fees: The SAA and ARMA International governing bodies have approved a resolution that permits the members of each organization to attend the other’s annual conference at member rates. The resolution is intended to encourage expansion of educational opportunities for both professions.

You will receive confirmation of your registration via email. This notice will verify that your registration has been processed and will serve as confirmation of your ARCHIVES 2013 registration.

Please allow up to three business days to receive your confirmation, then take a moment to review it upon receipt. If you have a question, please contact the Conference Office toll-free at 866-722-7858 immediately.

Registration Desk Hours
Pre-registrants may pick up their packets at the Pre-registration Desk in the Hilton New Orleans Riverside. Your registration packet will include a name badge and an Onsite Program that lists times and locations for all sessions and events, as well as descriptions of all education sessions. (Please note that in 2013 you have the option to help us reduce our conference footprint by opting out of receiving the print program. See the registration form to opt out.) You must have a name badge to gain admission to all sessions and events.

Tuesday, August 13, 8:00 am – 4:00 pm
Wednesday, August 14, 8:00 am – 6:00 pm
Thursday, August 15, 7:00 am – 6:00 pm
Friday, August 16, 7:00 am – 6:00 pm
Saturday, August 17, 7:00 am – 10:00 am

2. Reserve Your Hotel

The Hilton New Orleans Riverside (2 Poydras Street, New Orleans, LA 70130) will serve as the ARCHIVES 2013 Headquarters Hotel.

The conference organizers have negotiated the special discounted conference rates listed below. Room rates include complimentary high-speed Internet access in guest rooms as well as free wireless access in meeting rooms. These rates are available until Friday, July 19, OR until our room block has been met, whichever comes first. After this date – or the date on which the room block has been met – we can no longer guarantee rates and availability. We advise you to make your room reservations as soon as possible to ensure availability and the discounted rate.

To make your hotel reservation:

  • Click here to make your reservation online
  • Or call the hotel directly at 504-561-0500 (or toll free, 800-445-8667, for Hilton central reservations). The conference is listed under “CoSA,” “SAA,” “Council of State Archivists,” or “Society of American Archivists.”

Rates do not include applicable taxes (currently 13% tax and $3.00 USD per room per night, subject to change without notice). It is the Hilton’s policy that a deposit equal to one night’s room and tax is required to hold each individual’s reservation. The guest’s individual credit card will be charged one night’s room and tax when the reservation is made. Personal check, money order, or a valid American Express, Visa, MasterCard, Diner’s Club Card, or Carte Blanche card number and expiration date are acceptable. Should a guest cancel a reservation, the deposit will be refunded if notice is received at least three (3) working days prior to arrival, and a cancellation number is obtained.

Room rates:

$150.00 Single / Double
$170.00 Triple
$190.00 Quad

The Hilton New Orleans Riverside is in compliance with the Americans with Disabilities Act. 

3. Get to – and Around – New Orleans

By Air
New Orleans’ major airport is the Louis Armstrong New Orleans International Airport (MSY) (formerly Moisant Field) (, located about 13 miles, or a 25-minute drive, from the Hilton New Orleans Riverside. New Orleans International offers free wireless; check the airport’s website for a map of covered areas.

If you live in the region, charter flights are available via the New Orleans Lakefront Airport, located about 10 miles, or a 15-minute drive, from the Hilton New Orleans Riverside. Visit to request a quote.

The following carriers serve New Orleans International:

Air Canada

Air Tran

American Airlines

Delta Airlines

Frontier Airlines

JetBlue Airways

Southwest Airlines

Spirit Airlines

United Airlines

US Airways

You may also contact SAA’s official travel agent for assistance in arranging your air travel:

Phil Marks, Travel Too
800-235-1309 / 650-553-9600 (San Francisco)

Ground Transportation
New Orleans International Airport ( is located 13 miles west of the New Orleans Central Business District. The Hilton New Orleans Riverside does not offer an airport shuttle service, but the hotel is readily accessible from the airport by automobile, public transit, shuttle services, taxi , or limousine.

Public Transit. The Airport-Downtown Express (E-2) Bus picks up outside airport Entrance #7 on the upper level. (See or RTA for details.) The fare for Airport-Downtown Express is $2 (cash only), and travel time is approximately 35 minutes.

Shuttle. Shuttle rates begin at $20 per person one way; see for options. Reserve a shuttle in advance or purchase tickets on the lower level in the baggage claim area.

Taxi. Taxis are available on a first-come, firstserved basis from the lower level, outside the baggage claim area. Rates begin at three bags per person; additional fees may apply for extra baggage. Taxis are required to offer a credit card payment option. Expect to spend $33 for one or two people ($14 per additional passenger) from the airport to the Central Business District.

By Train
Amtrak Trains ( Union Station is located at 1001 Loyola Avenue in New Orleans (about 1.2 miles from the Hilton). From there, you can walk, take a taxi, or take a streetcar. (See NOLA’s RTA trip-planner:, or call 504-248-3900.)

By Bus
Greyhound ( NOLA’s downtown Greyhound Station is also located at Union Station, 1001 Loyola Avenue (about 1.2 miles from the Hilton). From there, you can walk, take a taxi, or take a streetcar. (See NOLA’s RTA tripplanner:, or call 504-248-3900.) ( operates from select cities (Houston, Atlanta) to New Orleans. Downtown New Orleans Megabus stops vary; see website for details and pricing.

By Car
There are several ways to get to the Hilton New Orleans Riverside if you drive. The Hilton provides detailed directions and a map at Hilton New Orleans Riverside currently offers self-parking at $31.25 per day and valet parking at $36.61 per day. For additional parking options in the Central Business District, see