Go "Beyond Borders" in 2012!
Plan Now to Exhibit at Beyond Borders...
The Premier International Archives & Information Technology Expo
76th Annual Meeting of the Society of American Archivists
San Diego Hilton Bayfront
Conference Dates: August 6–11, 2012
Exposition Dates: August 9–10, 2012
Sign up by January 31, 2012, and SAVE up to $400!
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SAA’s 2012 Annual Meeting will convene August 6–11 in the spectacular beauty and diversity of San Diego, California. We invite our industry partners to join SAA as we explore moving beyond the imaginary borders of our past and leveraging the knowledge, experience, and opportunities that lie ahead….
The Beyond Borders EXPO Is the place for archives, records, and IT professionals to learn about your products and services, ask questions, and provide their marketplace perspectives. The Expo brings together – in one place and at one time – the purchasing decision makers at the local, state, and national levels. Take advantage of their great ideas – and share a few of your own!
At Beyond Borders You’ll:
- Find your target audience among more than 2,000 archives, records, and IT professionals representing libraries, universities, government, corporations, religious institutions, museums, and more.
- Develop relationships with archives, records, and IT professionals from the United States and throughout the world.
- Continue connections with current customers.
- Hear what archives, records, and IT professionals have to say about your products – and their future product needs.
- Increase your knowledge and understanding of the archives and records professions.
- Enjoy 10 hours of conveniently scheduled exhibit time, of which a full 5½ hours is unopposed by education programming.
- Sell your products on the show floor.
You’ll have lots of time to interact with your current and prospective customers as the feeding frenzy continues! Attendees will be drawn to the Expo Hall for the Grand Opening Happy Hour on Thursday evening, the All-Attendee Brunch on Friday, and the hour-long “Last Chance” Break on Friday afternoon.
And you’ll qualify for outstanding sponsorship and advertising opportunities to suit your level of commitment. (Prime exhibit space will be reserved for corporate sponsors.)
Visit the Virtual (Online) Expo now to confirm your booth! Don’t miss the opportunity to select a booth – before your competition does!
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Join us for Beyond Borders … for one great idea after another!
As an Exhibitor You’ll Receive:
- Two free conference registrations with each 8 x 10 booth (a $1,000 value!). Your representatives will have a chance to interact with conference attendees at education sessions and networking events throughout the meeting.
- A company profile with contact information displayed on the online Virtual Expo.
- Your company listing on the conference website – as soon as your reservation is complete – with an optional link to your site.
- Exposure to all registered attendees in monthly promotional email messages from SAA leading up to the Annual Meeting.
- A company profile in the Onsite Program distributed to every attendee.
- A complete list of pre-registered attendees, with address information.
- One fully piped and draped exhibit space (8-foot back wall drape and 3-foot side rail drape), one skirted 6-foot table, two side chairs, one wastebasket, and one 7” x 44” identification sign.
Increase your exposure! Add a color logo to your Virtual Expo (online) listing for just $100.
To Reserve Booth Space:
- Now you can confirm your booth location immediately! We’ve set up an online website (Virtual Expo) for Beyond Borders where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. Go to the Virtual Expo to reserve your booth now.
- Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the Beyond Borders Expo to be a sell-out!
- For inclusion of your listing in the Onsite Program, we must receive your application by May 31, 2012.
- A signed contract and full payment are required to secure your booth location.
View a printable Application and the Exhibit Rules and Regulations (PDF). Note that certain fees from the Hilton San Diego Bayfront will apply.
Deadlines:
- Application Deadline (for inclusion in the Onsite Program): May 31, 2012
- Exhibitor Registration Deadline: July 13, 2012 (does not include Onsite Program listing)
- Hotel Reservation Deadline: July 12, 2012
Payment received by January 31, 2012 (Save up to $400!)
- Nonprofit Exhibitors: $1,000
- Nonprofit Exhibitors (Corner / Prime Space): $1,200
- Other Exhibitors: $1,300
- Other Exhibitors (Corner / Prime Space): $1,500
Payment received after January 31, 2012
- Nonprofit Exhibitors: $1,200
- Nonprofit Exhibitors (Corner / Prime Space): $1,400
- Other Exhibitors: $1,500
- Other Exhibitors (Corner / Prime Space): $1,700
Exhibit Hall Schedule:*Exhibitor Registration: Thursday, August 9, 11:00 am – 4:00 pm Exhibitor Move-In: Thursday, August 9, 1:00 pm – 4:00 pm Show Hours (subject to change): Thursday, August 9: 5:30 pm – 7:30 pm (Unopposed Grand Opening Reception) Tear Down: Friday, August 10, 4:30 pm – 7:30 pm *SAA reserves the right to alter the meeting schedule. |
Beyond Borders Virtual Expo
Welcome to the Beyond Borders Virtual Expo!
Now you can confirm your booth location immediately! We’ve set up the Beyond Borders Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.
Reserve your booth now.
View a layout of the expo space.
Exhibitor Update Login (Update booth staff, company products/description, or upgrades.)
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Beyond Borders Sponsorship Opportunities
Now you can enhance your exposure – and make the most of your marketing dollars!
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At Beyond Borders, you’ll share your message with more than 2,000 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level! The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.
Corporate Sponsorship Opportunities
A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.
GOLD SPONSOR—$20,000
- Ten conference registrations (a $5,000 value!)
- Two 8 x 10 premium location Expo Hall spaces (a $3,000 value!)
- Your company name on a special sign displayed at Registration and outside the Expo Hall
- Corporate Gold Sponsor listing in Preliminary and Onsite programs
- Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
- Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $600 value!)
- Listing on the conference website, with a direct link to your site
- Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
- Five invitations to the private President’s Reception
- Your company’s promotional packet distributed free to all attendees
SILVER SPONSOR—$15,000
- Five conference registrations (a $2,500 value!)
- One 8 x 10 premium location Expo Hall space (a $1,500 value!)
- Corporate Silver Sponsor listing in Preliminary and Onsite programs
- Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
- Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $600 value!)
- Listing on the conference website, with a direct link to your site
- Three invitations to the private President’s Reception
BRONZE SPONSOR—$10,000
- Two conference registrations (a $1,000 value!)
- One 8 x 10 premium location Expo Hall space (a $1,500 value!)
- Sponsorship of Professional and Student Poster sessions
- Half-page ads in Preliminary and Onsite programs (a $900 value!)
- Corporate Bronze Sponsor listing in Preliminary and Onsite programs
- Listing on the conference website, with a direct link to your site
- Two invitations to the private President’s Reception
MeetSmart Mobile App Show Guide Sponsorships
Click here to view the 2011 Mobile App Show Guide for ARCHIVES 360°!
Full Mobile App Sponsorship—$12,000
Includes Welcome Page, Footer, company listing on Sponsor page with logo and URL, and two advertising alerts.
Partial Mobile App Sponsorships
- Footer: $9,000 (Add your logo to the bottom of every page of the Beyond Borders Mobile App. Your logo will hyperlink to your website. One sponsorship available for the conference.)
- Welcome Page: $5,000 (Add your logo to the Welcome Page that appears in two-hour increments as event participants open the App. One sponsorship available for the conference.)
- Home Page: $5,000 (Add your logo to the top of the Mobile App Home Page for the entire event. Your logo will hyperlink to your website. The Home Page is heavily visited by participants as the use the App. One sponsorship available for the conference.)
Mobile Show Guide Listing Upgrades
- Logo Upgrade: $500 (Add your logo to your Mobile Show Guide listing for greater visibility!)
- URL Upgrade: $500 (Add a URL link to give all attendees instant access to your products and services!)
Advertising Alerts
Send pre-scheduled text messages to all event attendees, including your email, phone, and Web links for instant access! (Show management reserves the right to limit the number of Ad Alerts sold.)
- One Ad Alert: $850
- Two Ad Alerts: $1,700
Mobile App Show Guide sponsorship may be added during the booth selection check-out process or by completing the application form PDF.
Customized Sponsorship Packages
In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, Mobile Schedule app, SAA Research Forum, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas. All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.
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Confirm early for additional exposure! |
Beyond Borders Sponsors
SAA thanks the following Beyond Borders: San Diego 2012 sponsors for their generous support:
Beyond Borders Advertising Opportunities
Increase your visibility by advertising in the Beyond Borders Programs!
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NEW for 2012! Now you can increase hits for your marketing message by placing an Online Ad on the Beyond Borders conference website - where it will be seen by presenters, conference registrants, and those who are deciding whether to attend. Your "button" ad will run on each page of the conference website and will link to your company website or to your 2012 Virtual Expo listing (including your contact information and product description); you choose! This marketing opportunity is limited to companies that exhibit at Beyond Borders.
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Online Ads |
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Circulation |
6,000 |
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Advertising Placement Deadline |
Rolling |
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Ad Size |
$500 / 215 pixels (w) x 120 pixels (h) |
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Please see the Sponsor section of the prospectus to view the MeetSmart Mobile App Show Guide Sponsorship and Advertising options.
The Preliminary Program is sent to more than 6,000 current SAA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site. It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. (SAA reserves the right to publish the Preliminary Program only online.)
The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years…
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Preliminary Program |
Onsite Program |
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Circulation |
7,000 |
2,000 |
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Advertising Placement Deadline |
March 1, 2012 |
May 31, 2012 |
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Trim Size |
8 ½ x 11 |
8 ½ x 11 |
| Inside Front Cover (4 color; full bleed only) |
$850 / 8 ⅝ w x 11⅛ d | $850 / 8 ⅝ w x 11⅛ d |
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Inside Back Cover |
$850 / 8 ⅝ w x 11⅛ d |
$850 / 8 ⅝ w x 11⅛ d |
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Back Cover |
$1,000 / 8 ⅝ w x 11⅛ d |
$1,000 / 8 ⅝ w x 11⅛ d |
| Full Page / Bleed (b/w only) |
$700 / 8 ⅝ w x 11⅛ d | $700 / 8 ⅝ w x 11⅛ d |
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Full Page / No Bleed |
$700 / 7 ½ w x 10 d |
$700 / 7 ½ w x 10 d |
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Half Page |
$450 / 7 ½ w x 4 ⅜ d (horiz) |
$450 / 7 ½ w x 4 ⅜ d (horiz) |
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Quarter Page |
$300 / 3 ⅜ w x 4 ¼ d |
$300 / 3 ⅜ w x 4 ¼ d |
Ad Specifications for Preliminary and Onsite Programs
All artwork must be submitted to size. Print-ready PDF files preferred. Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised. Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.) Native Macintosh files are preferred, but PC files are accepted. All links (photos, fonts, etc.) and a final paper proof must be included with artwork. Files of less than 4 megabytes may be sent via email. Please Stuff or Zip them and email them to csalgado@archivists.org. Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602. For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.