8.1 Description Control (Added Value)

Purpose and Scope

The purpose of this element is to document the creation and revision of archival descriptive records. There are four aspects to this: sources used, the rules or conventions on which it is based, the name(s) of the person(s) who prepared or revised it, and the date(s) it was created or revised. Establish a consistent policy regarding the content, form, and placement of citation of sources.


8.1.1 Rules for documenting the creation and maintenance of an authority record are found in Chapter 11.

Sources of Information

8.1.2 Take the information from institutional policies and procedures.

General Rules

Sources Used

8.1.3 Record relevant information about sources consulted in establishing or revising the description.

Dictionary of North Carolina Biography (vol. 4, 1991) consulted during preparation of biographical note.

Rules or Conventions

8.1.4 Record the international, national, or local rules or conventions followed in preparing the description.

Description based on DACS

Collection description based on DACS, with the exception of descriptions of oral histories, which use the Oral History Cataloging Manual (Chicago: Society of American Archivists, 1995)

Series controlled and described under the rules of the National Archives of Australia’s Commonwealth Records Series (CRS) System

Archivist and Date

8.1.5 Record the name(s) of the person(s) who created or revised the description, as well as the creation or revision date.

Created 6 May 1985

Finding aid written by Dan Smith, 1998. Revised by Violet Jones on18 December 2002.     

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