Special Audiovisual Request Form
ARCHIVES*RECORDS / DC 2010
August 10 – 15, 2010 
Washington Marriott Wardman Park

The chairs of education sessions at ARCHIVES*RECORDS / DC 2010 are responsible for compiling and submitting one special audiovisual request form for the session.  Please complete this form and send it to the Conference & Logistics Consultants office (dc2010speakers@gomeeting.com or via fax to 410-571-0592) by Friday, May 7, 2010.  Please note the following:

•	Session presenters are responsible for all special AV charges related to special AV requests received after the deadline.
•	If your session requires a laptop, your speaker(s) will need to provide one.  The conference organizers cannot pay for laptop rentals.
•	CoSA, NAGARA, and SAA cannot provide a telephone or T1 line.  If your session requires one, notify the Conference Office prior to May 7.  In the event that an exception is made, any laptop used for Web access must already have a local Internet service provider loaded onto it.
•	If your session requires moderate to heavy tech support, please provide as much information as possible on this form.  It will not be possible to coordinate such logistics on site at the meeting in August.

Session Title:  	____________________________________________________________
Session ID #:  	________
Chair Name:	_________________________________________________________________
Phone:		__________________________________Fax: ___________________________
E-mail:		_________________________________________________________________

Standard Set-Up:  All rooms will be set theatre-style, with a head table and a standing or table lectern.  All sessions will be provided with an LCD projector and screen, along with a podium microphone and two table mics. It is the responsibility of the presenters to bring their own laptops and thumb drives. Please remember that no Internet will be provided. If you feel strongly that the success of your session requires additional technical support, please inform your session chair. He or she can download a “Special AV Request Form” and turn it in for consideration. It is the responsibility of the session chair to submit this request.

Please indicate your speakers’ special AV needs below – beyond those provided in the standard room set-up.  If you need special cabling for Mac computers, etc., please note this as a requirement. 
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Return this form to dc2010speakers@gomeeting.com or 410-571-0592 (fax) by May 7, 2010.