YOUR ORGANIZATION 123 YOUR STREET YOUR CITY, ST 12345 (123) 456-7890 NO_REPLY@EXAMPLE.COM May 20, 2022 Dear Ms. Reader, The [regional archival organization name] has greatly appreciated the work of [volunteer/board member name] over the past year. Ours is a volunteer organization, dedicated to [highlight an organizational goal/mission], and [first name] has made important contributions to our work by [e.g., organizing our annual meeting, reviewing articles for our journal, mentoring new professionals, maintaining our website, etc.]. The work of [regional archival organization name] could not occur without the dedication of such volunteers, and we want to applaud you for creating a work environment in which your employees understand the importance of participating in and contributing to professional organizations. If you or any of your other employees ever have any questions about the work of [regional archival organization name] or how to get involved, please feel free to reach out to me. Best wishes for all your important work. Sincerely, [YOUR NAME] [YOUR ORGANIZATIONAL ROLE]