Glossary search



(also retention review), n. ~ 1. Archives · The process of identifying materials that no longer merit preservation and that are candidates for deaccessioning. - 2. Records management · The process of reviewing materials to reassess their retention value.


A repository may reappraise1 holdings because the original appraisal was faulty, the repository's collecting policy has changed, or the perceived value of the material has changed over time.

() Reappraisal and deaccessioning can serve as a collection management option for a number of reasons. A previous collecting policy that indiscriminately acquired materials, a lack of storage space, or the identification of materials that are more appropriately located or better cared for at another repository, can begin reevaluation of the collection's worthiness for continuing retention. But deaccessioning must be conducted with adequate safeguards in a mature and well-developed policy.