Glossary search

documentation planning

n. ~ A proactive technique to ensure that an institution's functions, programs, or activities are adequately documented through a holistic process of institutional analysis, leading to the deliberate selection of appropriate records.

Notes: 

Documentation planning focuses on an archives working to document its parent institution, as distinguished from documentation strategy, which is a collaborative effort among several archives to document a topic or region.

Citations:
(Krizack 1994, p. xiv) A documentation plan is formulated in two stages, analysis and selection. The first stage consists of three tiers of analysis: 1. an institutional analysis, 2. a comparison of the institution with others of the same type, and 3. an analysis of the relationship of the institutions to the larger system of which it is a part. . . . The selection stage consists of making decisions about what to document at three levels: 1. the function, 2. the activity or project, and 3. the record series.