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administrative control


n. ~ The responsibility for management of materials in a repository's custody, including the documentation of actions taken on those materials.


Administrative control is independent of the intellectual content of the records. The former includes accessioning materials into a records center, subsequent transfer to an archives, or disposal by destruction; managing rights and restrictions during access; and tracking use and preservation treatment of the materials.

Administrative control is distinguished from physical and intellectual control. Administrative control emphasizes functions relating to the custody of a repository's holdings. For example, administrative control is concerned that a potential acquisition is subject to the appraisal process and that, if acquired, the acquisition process is properly followed. Should a collection be deaccessioned, administrative control would ensure that the process meets the legal and institutional requirements.