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adequacy of documentation

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Broader Term: 

n. ~ Federal recordkeeping · Practices to ensure that sufficient, reliable records are kept to provide information about the organization, functions, policies, decisions, procedures, and essential transactions and to capture information necessary to protect the legal and financial rights of the government and of organizations and persons directly affected by the agency's activities.

Citations:
(Federal Records Management Glossary 1989) A standard of sufficiently and properly recording actions and/or decisions. Derives from the legal requirement that agency heads 'make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information necessary to protect the legal and financial rights of the Government and of persons directly affected by the agency's activities' (44 USC 3101).
(USC, 44 USC 3101) The head of each Federal agency shall make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information necessary to protect the legal and financial rights of the Government and of persons directly affected by the agency's activities.