Roster of SAA Representatives to External Groups
Approved by the Council: June 1988
Revised: January 1991, August 2012, May 2013
Group Web Page: http://www.certifiedarchivists.org/
Official Charge:
The Academy of Certified Archivists, founded at the 1989 Annual Meeting of the Society of American Archivists, is an independent not-for-profit organization for certifying professional archivists.
II. Number and Length of Appointments
A. SAA is represented by the executive director ex officio on a continuing basis and by a Council member selected by the Council for a two-year term.
B. The SAA vice president shall appoint the Council member to serve as representative from among the incoming second-year Council members.
C. If possible, the appointed Council representative should be a Certified Archivist.
III. Duties
A. The Executive Director is responsible for financial issues.
B. The Council member represents the Society on issues of archival policy, such as education, publications and standards, in which SAA and ACA have a mutual interest; and on issues where coordination of efforts is desirable, such as the work of the nominating committees.
IV. Reporting Procedures
The Council member prepares an annual report to Council in accordance with established procedures and reports to Council when necessary throughout the year.
V. Meetings
The SAA Council member meets with ACA at the SAA's Annual Meeting and at special meetings called by the ACA when appropriate. The Executive Director may also attend ACA meetings as appropriate.
VI. Related SAA Bodies
A. Committee on Education
B. Archival Educators Roundtable
C. Standards Committee
Approved by Council: September 1991
Revised: August 6, 2012
International Council on Archives (ICA)
Experts Group on Archival Description (EGAD)
Group Web Page: https://www.ica.org/en/about-egad.
International Council on Archives (ICA)
Forum of Professional Associations (FPA)
Group Web Page: https://www.ica.org/en/forum-of-professional-associations-fpa
The Forum of Professional Associations of the International Council on Archives represents professional associations who are interested in the administration, preservation and use of records and archives. Formerly called the Section of Professional Associations (SPA), the Forum was established October 2021 by vote of the ICA Extraordinary General Assembly. FPA and has over 60 members. It is managed by a Steering Committee.
All professional associations are encouraged to join FPA and to take advantage of being part of the international archival community.
FPA aims to strengthen and unite the archival profession globally and to help its member associations develop their organizations and increase their influence. It does this by producing guidelines and advice to associations aimed at improving their services and enhancing their community profile, and by organizing and supporting seminars and conferences. It also supports an archival solidarity project which works to coordinate international foreign assistance projects.
II. Number and Length of Appointments
The Academy of Certified Archivists and SAA are represented jointly by a single individual appointed by the SAA Vice President1 (in consultation with the appropriate ACA leader[s]) for a four-year term that is renewable. To facilitate the possibility of the election of SAA’s representative to the Executive Committee of ICA FPA, the term of appointment runs through the ICA meeting of the final year of appointment.
Selection of the ACA/SAA representative to ICA FPA is based on the following criteria:
III. Duties
A. Participate actively as a member of the ICA FPA Steering Committee.
B. Gain support for joint action on questions of interest to professional associations.
C. Recommend actions that SAA may endorse or pursue in the international arena.
IV. Reporting Procedures
The representative prepares an annual report to the Council in accordance with established procedures. Additionally, the representative provides a written report to the Council within 30 days of attending an ICA meeting. All reporting requirements are the responsibility of the appointed representative, regardless of whether she/he is able to attend any meetings.
V. Meetings
The ACA/SAA representative generally attends both the ICA Annual General Meeting (in the fall) and the ICA Forum of Professional Associations Meeting (in the spring). In addition, the representative may attend the quadrennial ICA Congress. SAA funds attendance at ICA meetings as the annual budget permits.
VI. Related SAA Bodies
A. SAA Sections and Roundtables as appropriate
B. Standards Committee
VI. Group Contact Information
International Council on Archives - Conseil international des Archives
60, rue des Francs-Bourgeois
75003 Paris, France
Phone: + 33 (0)1 40 27 63 06
Fax: + 33 (0)1 42 72 20 65
ica@ica.org
Approved by the Council: May 2003
Revised: August 2013.
Updated Nov 2022, per ICA change from "Section on Professional Archival Associations" to "Forum of Professional Associations" (Oct 2021).
1 As long as this representation remains a joint effort between ACA and SAA, the Vice President’s appointment is made in consultation with the ACA leader who makes ACA’s appointments.
Group Web Page: http://historycoalition.org/
The National Coalition for History (NCH) comprises approximately 64 member organizations and exists "to serve as a central educational/advocacy outreach office for history and archives … it seeks to encourage study and appreciation of history and archives by serving as a clearinghouse of information to, and encouraging cooperation between the historical and archival professions and their partners. The NCH promotes the interest in history and archives on the state and federal levels, with special attention given to the funding and welfare of public agencies with history or archival programs and policies, regulations, agency directives, and programs that affect historical and archival interests.
II. Number and Length of Appointments
SAA is represented by the Executive Director or a member appointed by the vice president/president-elect to serve a three year term which may or may not be renewed.
III. Duties
A. Present an archival perspective and agenda items to the Policy Board of the Committee (SAA is a member of the Policy Board by virtue of the dollar amount of its annual contribution to the NCH).
B. Participate in at least one of the two NCH meetings.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance with established procedures and reports to Council when needed on other occasions.
V. Meetings
The NCH meets twice a year at the annual meetings of the American Historical Association and the Organization of American Historians.
VI. Related SAA Bodies
A. Government Records Section
B. Manuscript Repositories Section
C. Reference, Access, and Outreach Section
D. Congressional Papers Roundtable
E. SAA Representative to NHPRC
Approved by the Council: February 2003
Revised: May 2013
Group Web Page: http://www.archives.gov/nhprc/
Through its grant programs, the National Historical Publications and Records Commission (NHPRC) is one of the major funding sources for a wide variety of projects through its two programs of support for historical publications and preservation and use of historical records. NHPRC recommends the expenditure of appropriated or donated funds for the collecting, describing, preserving, compiling, and publishing of documentary sources significant to the history of the United States, and for Institutes, training and educational programs and fellowships related to those activities. It also disseminates information about documentary sources through guides, directories, and other technical publications. Because NHPRC is one of the chief grant funders to the archival community, SAA's representative carries great responsibility to voice the concerns of archives and archivists.
II. Number and Length of Appointments
Under federal statutes, SAA is represented by a single representative chosen for one four-year term by the SAA Council upon recommendation by the SAA President.
Commission members are subject to federal conflict of interest regulations as well as specific guidelines adopted by the Commission.
III. Duties
A. Report the best interests of the archival community to the Commission.
B. Report to the Council annually and after each NHPRC meeting on the discussions and decisions thereof.
C. Seek advice from Council on issues to be placed on the agenda for consideration at future NHPRC meetings.
D. Participate, when possible, in the various committees of NHPRC as a way of furthering the archival agenda, particularly among those commission members who are not familiar with archives.
IV. Reporting Procedures
The representative prepares an annual report and a three-year plan to Council in accordance with established procedures and reports to Council when needed on other occasions.
V. Meetings
NHPRC meets two times a year in Washington, D.C., at the National Archives. All of the expenses of the representative are paid by the Commission.
Approved by Council: February 1991
Group Web Page: http://history.state.gov/about/hac
The Advisory Committee consists of representatives of historical and other professional associations who advise the Office of the Historian of the U.S. Department of State on the preservation, processing, use, and publication of State Department records. The qualifications method of selection and terms of service are specified by federal law.
II. Number and Length of Appointments
A single representative is appointed for a three-year term by the U.S. Secretary of State from a list of three candidates submitted by the SAA President.
III. Qualifications
A. Each member of the Committee must have a security clearance in order to review classified materials.
B. No officer or employee of the United States government may be a member of the Advisory Committee.
IV. Duties
A. Provide advice on the preparation of the Foreign Relations series published by the U.S. Department of State.
B. Advise on access to Department of State records.
C. Provide counsel on related archival concerns.
V. Reporting Procedures
The representative prepares an annual report to Council in accordance with established procedures and reports to Council when needed on other occasions.
VI. Meetings
The Committee meets at least four times per year in Washington, D.C. Members may review materials between meetings. All expenses are reimbursed.
VII. Related SAA Bodies
A. Government Records Section
B. Reference, Access and Outreach Section
C. Congressional Papers Roundtable
Approved by Council: January 1991
Established: February 28, 2010
Disbanded: 2018
Group Web Page: http://www.arma.org/standards/development/index.cfm
Established: 1993
Disbanded: 2020
Group Web Page: http://www.niso.org/home/
I. Purpose
The National Information Standards Organization (NISO) develops and promotes consensus-approved standards used in library services, publishing, and other information-related industries. NISO standards are American National Standards that address the communication needs of its membership in areas such as information retrieval, preservation of materials, information transfer, forms and records, identification systems, publication formats, and equipment and supplies. NISO standards are developed through voluntary committees where most of the research, discussion, and drafting takes place. Once the standard has been drafted, voting members review and approve or reject it. NISO's membership includes professional associations, libraries, publishers, corporations, and state and federal organizations. Many of the standards developed, approved and promulgated by NISO affect the way in which information about and in archival records is preserved and accessed. It is critical that archivists' views be represented in deliberations that ultimately affect our most basic professional practices. SAA is a voting member of NISO.
II. Number and Length of Appointments
A single representative is appointed for a two-year term and may serve successive terms. Given the range of work performed by NISO, the representative should have broad archival experience.
III. Duties
A. Circulate proposed standards to the Standards Committee, relevant component groups of SAA, and members with appropriate expertise; assist the Standards Committee in gathering and compiling comments from membership; cast SAA's vote on proposed standards.
B. Inform the SAA membership (through the Standards Committee, articles in Archival Outlook, and other means) of draft NISO standards coming up for vote and of the formation of committees or working groups to revise or develop new standards, thus encouraging SAA membership to become involved in standards work.
C. Represent archival interests at NISO annual meeting and in discussions relating to development and composition of committees to work on standards.
D. Serve as an ex officio member of SAA’s Standards Committee.
IV. Reporting Procedures
The representative reports to the Standards Committee after each NISO annual meeting, prepares an annual report for inclusion in the Standards Committee's annual report to the Council in accordance with established procedures, and reports to the Council when needed on other occasions.
V. Meetings
NISO holds a major annual meeting in various locations. Other meetings of working groups and committees are held as needed; the NISO representative, substitute, or other SAA members may be involved on one or more standards development committees. (Note: SAA does not fund attendance at NISO meetings.)
VI. Related SAA Bodies
A. Standards Committee
B. SAA/ALA/AAM Joint Committe on Archives, Libraries, and Museums
C. Preservation Section
D. Description Section
E. Electronic Records Section
F. Visual Materials Section
G. Metadata and Digital Object Roundtable
VI. Group Contact Information
National Information Standards Organization
3600 Clipper Mill Road
Suite 302
Baltimore, MD 21211
Phone: 301-654-2512
Fax: 410-685-5278
VII. Review Date
This charge should be reviewed five years after its date of approval.
Approved by the Council: January 1993
Revised: August 2013
Established: October 17, 2013
Disbanded: 2020
Group Web Page: http://alcts.ala.ccdablog/
Secondary Email List: http://www.loc.gov/marc/marbi/advisory.html
I. Purpose
It is important for the views of archivists to be represented in deliberations about standards for description and access promulgated in the library world.
The Committee on Cataloging: Description and Access (CC:DA) is the body within the American Library Association (ALA) responsible for developing official ALA positions on additions to and revisions to RDA: Resource Description and Access (RDA). The standards embodied in RDA are used in catalog records found in national data bases and in local catalogs. This is a non-voting liaison.
The MARC Advisory Committee (MAC) advises the Library of Congress concerning changes to the MARC 21 format. The committee responds to proposals for changes in the format proposed by the community, including national libraries, bibliographic networks, and the ALCTS/LITA Metadata Standards Committee. As seen by the change from AACR to RDA, it is important that the archival perspective be represented in discussions about descriptive metadata standards that are used by many archivists.
II. Number and Length of Appointments
A single representative to CC:DA and MAC is appointed for a two-year term, and may be re-appointed for successive terms.
The representative should have expertise in description and access, and experience as a cataloger of archival collections and manuscript material, including non-paper formats.
III. Duties
IV. Reporting Procedures
The representative reports to the Standards Committee after each CC:DA and MAC meeting, prepares an annual report for inclusion in the Standards Committee’s annual report to Council in accordance with established procedures, and reports to Council when needed on other occasions.
The representative has no reporting requirements to CC:DA or MAC.
V. Meetings
The committees meet twice a year during the ALA's annual meeting in June and at the ALA's January midwinter meeting. (Note: SAA does not fund attendance at these meetings.)
VI. Related SAA Groups
VII. Group Contact Information
ALCTS Executive Director
American Library Association
50 East Huron Street
Chicago, Illinois 60611-2795
Phone: 1-800-545-2433 x5030
Approved by the SAA Council (separate reps): 1991
Revised (reps combined): October 2013
Established: September 30, 2014
Disbanded: 2018
I. Purpose
The purpose of the Coalition is to work in deliberate coordination across organizational boundaries to devise and strengthen sustainable continuing education and professional programs that will transform the archives, library, and museum workforces in ways that lead to measureable impact on our nation’s communities.
As of formation of the Coalition in 2013, three working groups have been established to address that purpose (descriptions prepared by the Coalition):
II. Number and Length of Appointments
SAA is represented by up to three individuals appointed by the SAA Vice President, in consultation with the Executive Committee and the Committee on Education, for two-year terms that are renewable.
One individual will serve as “lead” representative to the Coalition and as representative to the “Governance and Coalition-Building” working group. Criteria for serving in this role are the following:
Up to two individuals will serve as representatives to the Coalition’s “Assessing the Field” and “Developing a Prototype” working groups. Criteria for serving in these roles are the following:
III. Duties
IV. Reporting Procedures
Each representative prepares an annual report to the Council in accordance with established procedures. (The annual reports shall be compiled and submitted as a whole by the lead representative.) Additionally, each representative provides a written report to the Council within 30 days of attending a Coalition or working group meeting. All reporting requirements are the responsibility of the appointed representative, regardless of whether she/he is able to attend meetings.
V. Meetings
The Coalition will seek funding from the Institute of Museum and Library Services and the Gates Foundation for support of its work, including funding for meetings. (Note: SAA does not fund attendance at Coalition or working group meetings.)
(The Coalition will meet in person in October 2014 to review and assess progress, refine directions, and consider further plans for collaborative action in professional development and continuing education.)
VI. Related SAA Bodies
Approved by the Council: September 2014