Chapter 14 Related Archival Materials and Other Resources

14.1 Identifiers and Titles of Related Resources

Commentary: While authority records are created to document the context in which archival materials were created, it is also desirable to associate them with descriptions of the materials themselves and with other, external data that provides additional information about the entity described in the record. These connections may be electronic links within an archival information system between the authority record and associated descriptions or links to external files such as online biographical databases. They may also be recorded as citations in a print-based authority file.

14.1.1 Provide the unique identifiers/reference codes or titles for the related resources necessary to establish a connection between the entity and the related resource.

Humphrey, Hubert H. (Hubert Horatio), 1911-1978 (entity described in archival authority record)

Hubert H. Humphrey papers: a summary guide, including the papers of Muriel Buck Humphrey Brown. St. Paul, Minnesota. Minnesota Historical Society, 1983. (related resource)

Humphrey, Hubert H. (Hubert Horatio), 1911-1978 (entity described in archival authority record)

A biography of Vice President Humphrey is available at http://gi.grolier.com/presidents/ea/vp/vphumph.html (related resource)

 

Peace Corps (U.S.) (entity described in archival authority record) 

National Archives Identifier: 558686

Photographs of Arts and Culture in Ghana

Still Picture Records Section, Special Media Archives Services Division (NWCS-S), National Archives at College Park (related resource)

 

Boston School of Occupational Therapy (entity described in an archival authority record)

US MMeT-C UA032

Boston School of Occupational Therapy, records

Tufts University Digital Collections and Archives (related resource)

 

Cadell, T. (Thomas), 1742-1802 (entity described in archival authority record)

http://hdl.handle.net/10079/fa/beinecke.cadell

Cadell & Davies records (related resource) 

14.2 Types of Related Resources

14.2.1 Identify the type of related resources, such as archival materials, finding aid, or other archival description, monograph, journal article, website, photograph, museum collection, documentary film, or oral history recording using terms prescribed in appropriate companion standards or provided in controlled vocabularies.

 <resourceRelation xlink:role=”archivalRecords”>

<relationEntry>G. Hubert Smith papers</relationEntry>

</resourceRelation>

EAC-CPF encoding in which the value for the xlink:role attribute indicates that the related resource, G. Hubert Smith papers, is archival records

14.2.2 Optionally, include a brief description of the related resource.

Autograph File: G (related resource)

Contains receipt for the profits from the first and second editions of Edward Gibbon’s History of the Decline and Fall of the Roman Empire; also signed by Thomas Cadell

14.3 Nature of Relationship to Related Resources

14.3.1 Describe the nature of the relationships between the corporate body, person, or family and the related resource, for example, creator, author, subject, custodian, copyright owner, controller, owner. Where possible, terms should be applied from a controlled vocabulary (e.g., Resource Description and Access, Appendix I, or the MARC Code List for Relators).

Smith, G. Hubert, 1908- (entity described in archival authority record)<resourceRelation resourceRelationType="creatorOf" xlink:role=”archivalRecords”><relationEntry>G. Hubert Smith papers</relationEntry></resourceRelation>

EAC-CPF encoding in which the value for the resourceRelationType attribute indicates that the entity described in the authority record, G. Hubert Smith, is the creator of the related resource.

14.4 Dates of Related Resources and/or Relationships

14.4.1 Provide any relevant dates for the related resources or the relationship between the corporate body, person, or family and the related resource, and describe the significance of those dates.

Photographs of Arts and Culture in Ghana (related resource)

circa 1970 (date of related resource)

Remarks to Peace Corps Trainees (related resource)

8 September 1962 (date of related resource)

 

Example Related Archival Materials and Other Resources Area of an Archival Authority Record

 

Related Resource 1

Identifier and title (14.1.1):

http://hdl.handle.net/10079/fa/beinecke.cadell

Cadell & Davies records

Type of related resource (14.2.1): Archival materials

Nature of Relationship to Resource (14.3.1): Creator

Date of Related Resource (14.4.1): 1767-1831

 

Related Resource 2

Identifier and title (14.1.1):

http://hdl.handle.net/10079/fa/beinecke.osbmss

Manuscripts Bound in Printed Books in the Osborn Collection

Type of related resource (14.2.1): Archival materials

Nature of Relationship to Resource (14.3.1): Creator

Date of Related Resource (14.4.1): Approximately 1786

 

Related Resource 3

Identifier and title (14.1.1):

http://nrs.harvard.edu/urn-3:FHCL.Hough:hou01430

Autograph File: G

Type of related resource (14.2.1): Archival Materials

Nature of Relationship to Resource (14.3.1): Creator

Description of Related Resource (14.2.2): Contains receipt for the profits from the first and second editions of Edward Gibbon’s History of the Decline and Fall of the Roman Empire; also signed by Thomas Cadell.

Date of Related Resource (14.4.1): 1776

For an example archival authority record showing all five areas, see page 132–134.