Chapter 12 Related Corporate Bodies, Persons, and Families

12.1 Names/Identifiers of Related Corporate Bodies, Persons, or Families

Commentary: In describing the parties that created, assembled, accumulated, and/or maintained and used archival records, it will be useful to identify related persons, families, and organizations. They may be connected in a variety of ways, such as members of families, hierarchical relationships between parts of organizations, chronological (i.e., predecessor/successor) relationships between organizations or parts of organizations, or offices held by a person within an organization. Related names might also be used within a descriptive system as alternative access points to descriptions of archival records or as links to other authority records.

12.1.1 Record the authorized names and any relevant unique identifiers, including the authority record identifier, of corporate bodies, persons, or families that have a significant relationship with the entity named in the authority record.

Minnesota. Division of Game and Fish

n 79066215 (Library of Congress authority record control number)

Brown, Muriel Buck Humphrey

n 83312367 (Library of Congress authority record control number)

12.2 Types of Related Entity

12.2.1 Indicate by codes or text whether the related entity is a corporate body, a person, or a family.

Minnesota. Dept. of Game and Fish (entity described in archival authority record)

Minnesota. Division of Game and Fish (related entity)

Type of Related Entity: Corporate body

      <entityType>person</entityType>

      Note: EAC-CPF encoding indicating that the related entity is a person.

12.3 Nature of Relationship

12.3.1 Indicate by codes or text a general category into which the relationship being described falls. Use the following categories: hierarchical, temporal, family, and associative.

Minnesota. Dept. of Game and Fish (entity described in archival authority record)

Minnesota. Division of Game and Fish (related entity)

Relationship to entity: Temporal

<cpfRelation cpfRelationType="family">

EAC-CPF encoding indicating that the related entity has a familial relationship to the entity described in the authority record

12.3.2 Alternately, precisely indicate the nature of the relationship between the entity described in the authority record and the related entity. Using codes or text, record the relationship indicator in the form prescribed in appropriate companion standards or as provided in controlled vocabularies. A narrative description of the history and/or nature of the relationship may also be provided here.

Minnesota. Dept. of Game and Fish (entity described in archival authority record)

Successor: Minnesota. Division of Game and Fish

Relation type value “successor” is from Resource Description and Access, Appendix K, to specifically indicate relationship between entities.

Humphrey, Hubert H. (Hubert Horatio), 1911-1978 (entity described in archival authority record)

<cpfRelation cpfRelationType="associative" xlink:type="simple" xlink:arcrole="http://dca.lib.tufts.edu/ontology/rcrIsSpouseOf" xlink:role="http://dca.lib.tufts.edu/ontology/rcr#Person">

<relationEntry xml:id="RCR00585">Brown, Muriel Buck Humphrey</relationEntry>

</cpfRelation>

EAC-CPF encoding using the ontology term “IsSpouseOf” to indicate specifically the nature of the relationship between Hubert H. Humphrey and Muriel Buck Brown Humphrey.

Cadell, T. (Thomas), 1742-1802 (entity described in archival authority record)

Johnson, Samuel, 1709-1784 (related entity)

Thomas Cadell was friend and publisher of Samuel Johnson. Narrative description of the relationship between Cadell and Johnson

12.4 Dates of the Relationship

12.4.1 Record when relevant the commencement date of the relationship or succession date and, when relevant, the cessation date of the relationship. Dates should be recorded as described in rules 11.1.4–11.1.5.

Minnesota. Dept. of Game and Fish (entity described in archival authority record)

Minnesota. Division of Game and Fish (related entity)

1931 (date of succession)

Humphrey, Hubert H. (Hubert Horatio), 1911-1978 (entity described in archival authority record)

Brown, Muriel Buck Humphrey (related entity)

1936 September 3–1978 January 13 (dates of the relationship’s existence)

 Example Related Persons, Families, and Corporate Bodies Area of an Archival Authority Record

Related Entity 1

Name/Identifier (12.1.1):

Cadell & Davies

n 81066332

Type of Related Entity (12.2.1): Corporate body

Category of Relationship (12.3.1): Associative

Description of Relationship (12.3.2): Firm began when Cadell bequeathed his business to his son Thomas Cadell the younger (1773-1836) and assistant, William Davies (d. 1820)

Dates of Relationship (12.4.1): 1793-1802

 

Related Entity 2

Name/Identifier (12.1.1):

Gibbon, Edward, 1737-1794

n 80005416

Type of Related Entity (12.2.1): Person

Category of Relationship (12.3.1): Associative

Description of Relationship (12.3.2): Published Gibbon’s The History of the Decline and Fall of the Roman Empire, giving him nearly two-thirds of profits from sales

Dates of Relationship (12.4.1): 1776-1788

 

Related Entity 3

Name/Identifier (12.1.1):

Johnson, Samuel, 1709-1784

n 78095825

Type of Related Entity (12.2.1): Person

Category of Relationship (12.3.1): Associative

Description of Relationship (12.3.2): Friend and publisher of Johnson

Dates of Relationship (12.4.1): 1770-1781


Related Entity 4

Name/Identifier (12.1.1):

Millar, Andrew, 1707-1768

n 50033644

Type of Related Entity (12.2.1): Person

Category of Relationship (12.3.1): Associative

Description of Relationship (12.3.2): First an apprentice to and later a business partner to Millar: named an executor when Millar died in 1768

Dates of Relationship (12.4.1): 1758-1768

For an example archival authority record showing all five areas, see page 134–136.