Getting To Beyond Borders

Is As Easy As 1-2-3!


INTERNET Register online using our secure Beyond Borders registration form here.

FAX your completed registration form, with credit card information, to 312-606-0728, Attn: Beyond Borders Registration.

Do not fax your registration if you are paying by check.

MAIL your completed registration form, with credit card information or check made payable to SAA, to: Society of American Archivists Attn: Beyond Borders Registration, 17 North State Street, Suite 1425 Chicago, IL 60602

Payment and Registration Deadlines

Registrations are processed on a first-come, first-served basis. Register online for faster service. If you choose to fax or mail your registration, please complete the entire form to speed your registration. To avoid being double-billed, do not send your registration via both fax and mail.

Full payment must accompany your registration. Registrations not accompanied by payment will be placed on hold until payment is received. SAA accepts checks made payable to SAA, as well as credit cards issued by VISA, MasterCard, American Express, or Discover. Payment must be made in U.S. funds. No purchase orders or vouchers can be accepted. If payment is by credit card, we recommend that you register online.

Early-Bird Registration: Register by July 6 and save at least $50 off Advance registration rates and $110 off Onsite rates.

Advance Registration: Register by July 20 to save at least $60 off Onsite rates.

Late Registration: Registrations received after July 20 will be returned to sender. After July 20 you must register on site at the Registration Desk located in the San Diego Hilton Bayfront, 1 Park Boulevard, San Diego, CA 92101. Those registering after July 20 may not appear in the conference attendee roster.

Advance registrations for Pre-conference Programs ONLY will be accepted until July 6. After this date, individuals may register onsite pending availability of seats in the program.


SAA Member

Employee of
SAA Member Institution


Early-Bird (by 7/6)




Advance (by 7/20)




Onsite (after 7/20)












One-Day Student









Cancellations and Refunds: If for any reason you must cancel your registration, your written request must be received before July 6, 2012, to receive a full refund. A $50 handling charge will be assessed for written cancellations postmarked between July 7 and July 20. No refunds will be issued after July 20.

Guest Option: This option (designed especially for spouses and children of conference attendees) allows the guest to attend the Plenary Sessions, the All-Attendee Reception, and the Exhibit Hall for $40 adult / $10 child 12 and under. Guest registrations must accompany the conference attendee’s registration. When registering a guest, please be sure to include full names on the registration form.

SAA full members are not eligible for the SAA student member rate. Student nonmembers are required to fax a copy of a valid student ID or other proof of enrollment to the Conference Office (312- 606-0728) to qualify for the student discount.

SAA/ARMA Reciprocal Registration Fees: The SAA and ARMA International governing bodies have approved a resolution that permits the members of each organization to attend the other’s annual conference at member rates. The resolution is intended to encourage expansion of educational opportunities for both professions.


You will receive confirmation of your registration via email. This notice will verify that your registration has been processed and will serve as confirmation of your Beyond Borders registration. Please allow up to three business days to receive your confirmation, then take a moment to review it upon receipt. If you have a question, please contact the Conference Office toll-free at 866-722-7858 immediately.

Registration Desk Hours

Pre-registrants may pick up their packets at the Pre-registration Desk in the San Diego Hilton Bayfront. Your registration packet will include a name badge and an Onsite Program that lists times and locations for all sessions and events, as well as descriptions of all education sessions. You must have a name badge to gain admission to all sessions and events.

Tuesday, August 7: 8:00 am – 4:00 pm
Wednesday, August 8: 8:00 am – 6:00 pm
Thursday, August 9: 7:00 am – 6:00 pm
Friday, August 10: 7:00 am – 6:00 pm
Saturday, August 11: 7:00 am – 1:00 pm


Annual Meeting referenced: 

2. Reserve Your Hotel

The Hilton San Diego Bayfront (1 Park Boulevard, San Diego, CA 92101) will serve as the Beyond Borders Headquarters Hotel.

The conference organizers have negotiated the special discounted conference rates listed below. Room rates include complimentary high-speed Internet access in guest rooms. These rates are available until July 12 OR until our room block has been met, whichever comes first. After this date – or the date on which the room block has been met – we can no longer guarantee rates and availability. We advise you to make your room reservations as soon as possible to ensure availability and the discounted rate.

To make your hotel reservation:

Rates do not include applicable taxes (currently 10.5% per room per night, plus 2% per room per night secondary tax, plus 0.15 USD per room per night tertiary tax, subject to change without notice). A credit card as a guarantee is required for all reservations. Cancellations must be made 48 hours in advance of scheduled arrival.

Room rates: $199 Single/Double $20 per additional person

The Hilton San Diego Bayfront is in compliance with the Americans with Disabilities Act.

3. Get to – and Around – San Diego

By Air

San Diego International Airport-Lindbergh Field ( is 3 miles, or a 10-minute drive, from the Hilton San Diego Bayfront. The official airline carrier selected to assist travelers to Beyond Borders is American Airlines. To receive the special 5% discount for travel, provide the reference number below and travel between August 2 and August 14.

American Airlines
Reference: 8682BN

Alternative schedules and lower fares may be found with other airline carriers, such as:

Air Canada
Alaska Airlines
Allegiant Air
American Airlines/
American Eagle (Los Angeles only)
British Airways
Delta Airlines/
Delta Connection (Los Angeles only)
Frontier Airlines
Hawaiian Airlines
JetBlue Airways
Southwest Airlines
Spirit Airlines
Sun Country Airlines
United Airlines
US Airways / US Airways Express
Virgin America

You may also contact SAA’s official travel agent for assistance in arranging your air travel:

Phil Marks, Travel Too
650-553-9600 (San Francisco)

Ground Transportation

San Diego International Airport ( is located 3 miles northwest of downtown San Diego. The Hilton San Diego Bayfront does not offer an airport shuttle service, but the hotel is readily accessible from the airport by automobile, taxi ($15 - $20), or a variety of shuttle services. (See transportation/default.aspx for companies and contact information. SuperShuttle offers a $1 discount with discount code “JXWRX” during advance booking; discounted rates as low as $6 per person offered for Airport Shuttle advance bookings.) Shuttle service is available at the “Shuttle for Hire Island” across from Terminals 1 and 2, and curbside at the Commuter Terminal. A Transportation Coordinator will place you with the first available shuttle unless you specify a particular shuttle company.

Taxis are available on a first-come, first-served basis from any of the Transportation Plazas. There are no flat rates because all taxis run on meters. Expect to spend approximately $15 - $20 for a cab ride to downtown San Diego.

For additional options, see the San Diego Mass Transit System’s trip planner at

By Train

Amtrak Trains ( San Diego’s Building Station is located at 1050 Kettner Boulevard (about 1.3 miles from the Hilton). From there, you can walk, take a taxi, or take an MTS trolley. (See MTS’s trip-planner: www., or call 619-557-4960 / 619-557- 4555 for trolley/bus.)

By Bus

Greyhound ( The Greyhound Station is at 1313 National Avenue (about half a mile from the Hilton). From there, you can take a taxi or an MTS bus. (See MTS’s trip-planner:, or call 619-557- 4960 / 619-557-4555 for trolley/bus.)

By Car

There are several ways to get to the Hilton San Diego Bayfront if you drive. The Hilton provides detailed directions and a map at http://www1. do#localairports. Hilton San Diego Bayfront currently offers self-parking at $27 per day and valet parking at $36 per day. For additional parking options in the Gaslamp Quarter, see http://

For more information about Getting Around San Diego, check out the Host Committee blog.