Facilities and Equipment

Space requirements and facilities will vary with the size of the institution and the development of the archival program. Planning for archival facilities should include consideration of the potential types of media to be stored, the archives' organizational environment, the potential clientele for the archives to support and serve, and the types of functions and services the program will provide. The following recommendations are for minimal facilities and equipment for the proper functioning of an academic archives.

A. Facilities for Academic Archives

1. General considerations.

2. Other considerations.

a) Administration: Provide adequate space for staff and standard office equipment and supplies.

b) Work areas: Provide separate space for examining and processing records. This area should be large enough to accommodate large tables, computing equipment, and other equipment for processing records.

c) Reference/research area: This space should be separate from, but convenient to, storage and work areas. It must be:

It should provide:

d) Storage areas: Only archives' personnel should have access to the stacks. The area should be large enough to:

e) Other areas: The functions provided by the archives program will determine the space for other areas. Space needs may include areas for;

B. Equipment and Supplies

Archives should have enough shelving for present holdings and for five to ten years of projected growth. It should be constructed of material that is safe for archival records with adjustable shelves to accommodate the types of materials and containers used for storage.

Archives must provide appropriate storage equipment for oversized items, photographs, maps, and other items which may vary in size or types of media. Major types of necessary equipment and supplies include:

Special equipment required will depend upon the types of records and their potential uses. Other items to consider include microform reader/printers, public access and network computer terminals and printers, and a scanner.