Register online using our secure ARCHIVES 360˚ registration form.
Fax your completed registration form, with credit card information, to 312-606-0728, Attn: ARCHIVES 360˚ Registration. Do not fax your registration if you are paying by check.
Send your completed registration form, with credit card information or check made payable to SAA, to: Society of American Archivists Attn: ARCHIVES 360˚ Registration 17 North State Street, Suite 1425 Chicago, IL 60602
Registrations are processed on a first-come, firstserved basis. Please complete the entire form to speed your registration. To avoid being doublebilled, do not send your registration via both fax and mail.
Full payment must accompany your registration. Registrations not accompanied by payment will be placed on hold until payment is received. SAA accepts checks made payable to SAA, as well as credit cards issued by VISA, MasterCard, American Express, or Discover. Payment must be made in U.S. funds. No purchase orders or vouchers can be accepted. If payment is by credit card, we recommend that you submit your completed registration form, including credit card information, to SAA via Internet or fax.
Early-Bird Registration: Register by July 6 and save at least $50 off Advance registration rates and $110 off On-site rates.
Advance Registration: Register by July 27 to save at least $60 off On-site rates.
Late Registration: Registrations received after July 27 will be returned to sender. After July 27 you must register on site at the Registration Desk located in the Hyatt Regency Chicago on the Riverwalk, 151 East Wacker Drive, Chicago, IL 60601. Those registering after July 27 may not appear in the conference attendee roster.
Advance registrations for Pre-conference Programs ONLY will be accepted until July 6. After this date, individuals may register onsite pending availability of seats in the program.
Cancellations and Refunds: If for any reason you must cancel your registration, your written request must be received before July 6, 2011, to receive a full refund. A $50 handling charge will be assessed for written cancellations postmarked between July 7 and July 27. No refunds will be issued after July 27.
Guest Option: This option (designed especially for spouses and children of conference attendees) allows the guest to attend the Plenary Sessions, the All-Attendee Reception, and the Exhibit Hall. Guest registrations must accompany the conference attendee’s registration. When registering a guest, please be sure to include full names on the registration form.
SAA full members are not eligible for the SAA student member rate. Student nonmembers are required to fax a copy of a valid student ID or other proof of enrollment to the Conference Office (312- 606-0728) to qualify for the student discount. SAA/ARMA Reciprocal Registration Fees: The SAA and ARMA International governing bodies have approved a resolution that permits the members of each organization to attend the other’s annual conference at member rates. The resolution is intended to encourage expansion of educational opportunities for both professions.
SAA Member | Employee of | Nonmember | |
Early-Bird (by 7/6) | $319 | $369 | $449 |
Advance (by 7/27) | $369 | $419 | $499 |
Onsite (after 7/27) | $429 | $479 | $559 |
One-Day | $179 | N/A | $229 |
Student | $139 | N/A | $209 |
One-Day Student | $119 | N/A | $159 |
Guest | $99 | N/A | $139 |
You will receive written confirmation of your registration via email. This notice will verify that your registration has been processed and will serve as confirmation of your ARCHIVES 360˚ registration. Please allow up to three business days to receive your confirmation, then take a moment to review it upon receipt. If you have a question, please contact the Conference Office toll-free at 866-722-7858 immediately.
Pre-registrants may pick up their packets at the Pre-registration Desk in the Hyatt Regency Chicago. Your registration packet will include a name badge and an on-site program that lists times and locations for all sessions and events, as well as descriptions of all education sessions. You must have a name badge to gain admission to all sessions and events.
Tuesday, August 23: 8:00 am – 4:00 pm
Wednesday, August 24: 8:00 am – 7:00 pm
Thursday, August 25: 7:00 am – 5:00 pm
Friday, August 26: 7:00 am – 5:30 pm
Saturday, August 27: 7:00 am – 1:00 pm
The Hyatt Regency Chicago on the Riverwalk (151 East Wacker Drive, Chicago, IL 60601) will serve as the ARCHIVES 360˚ Headquarters Hotel.
The conference organizers have negotiated the special discounted conference rates listed below. Room rates include complimentary high-speed Internet access in guest rooms. These rates are available until August 1 OR until our room block has been met, whichever comes first. After this date – or the date on which the room block has been met – we can no longer guarantee rates and availability. We advise you to make your room reservations as soon as possible to ensure availability and the discounted rate.
Rates do not include applicable taxes, currently 15.4% occupancy tax per room per night. A credit card as a guarantee is required for all reservations. Cancellations must be made by 3:00 pm 72 hours in advance of scheduled arrival.
$199 Single/Double
$224 Triple
$249 Quad
The Hyatt Regency Chicago on the Riverwalk is in compliance with the Americans with Disabilities Act.
Chicago has two airports: O’Hare International Airport (ORD) (http://flychicago.com/About/OHare/Default.aspx) is 18 miles northwest of, or about 40 minutes from, the Chicago Loop. Midway International Airport (MDW) (http://flychicago.com/About/Midway/Default.aspx) is 10 miles southwest of, or about 20 minutes from, the Chicago Loop.
Nearly every air carrier flies into one of these two airports. American and United Airlines both have hubs at O’Hare; major carriers at Midway include AirTran, Delta, and Southwest (800-435-9792, www.southwest.com). For your convenience, listed below are the major carriers that service O’Hare International Airport.
Air Canada
888-247-2262
www.aircanada.com
AirTran
800-247-8726
www.airtran.com
American Airlines
800-433-7300
www.aa.com
Continental Airlines
800-523-3273
www.continental.com
Delta Airlines
800-221-1212
www.delta.com
JetBlue Airways
800-538-2583
www.jetblue.com
Spirit Airlines
800-772-7117
www.spirit.com
United
800-864-8331
www.united.com
USAirways
800.428.4322
www.usairways.com
You may also contact SAA’s official travel agent for assistance in arranging your air travel: Phil Marks, Travel Too 800-235-1309 / 650-553-9600 (San Francisco) phil@traveltoo.com
O’Hare International Airport (http://www.ohare.com) is located 18 miles northwest of downtown Chicago, and Chicago Midway Airport (http://www.chicago-mdw.com/index.html) is located 10 miles southwest of downtown Chicago. The Hyatt Regency Chicago on the Riverwalk does not offer an airport shuttle service, but from either airport the hotel is readily accessible by taxi, Continental Airport Express shuttle (for a 10% discount, use discount code “SAA”), automobile, or Chicago Transit Authority (CTA) train. (Note that the CTA trains are also known as the “el,” for “elevated” – even the underground lines.)
Most ground transportation access areas are located at the main entrance for each terminal. Taxis are available on a first-come, first-served basis from the lower-level curb front of all terminals at O’ Hare and in the front of the main terminal at Midway. Shared ride service is available. There are no flat rates because all taxis run on meters. Expect to spend approximately $60 for a cab ride to downtown Chicago from O’Hare and approximately $40 from Midway. For wheelchairaccessible vehicles, please call United Dispatch at 1-800-281-4466.
Use public transportation via the CTA Blue Line (from O’Hare to Clark/Lake station in about 40 minutes) or Orange Line (from Midway to State/ Lake station in about 30 minutes) to avoid traffic and save on travel costs. The CTA fare is $2.50 per trip, regardless of the length of the trip. The walk to the hotel is about 7 blocks from the Blue Line and 4 blocks from the Orange Line. See the transportation link on the Hyatt Regency Chicago’s website for details.
Amtrak Trains (www.amtrak.com): Chicago’s Union Station is located at 225 South Canal Street (about 1.5 miles from the Hyatt). From there, you can walk, take a taxi, or take a CTA bus (see CTA’s trip-planner www.transitchicago.com or call 312-836-7000).
Greyhound (www.greyhound.com): The Greyhound Station is at 630 West Harrison Street (about 2 miles from the Hyatt). From there, you can take a taxi or a CTA bus (see CTA’s trip-planner www.transitchicago.com or call 312-836-7000).
Megabus (www.megabus.com/us) travels to Chicago from Minneapolis/St. Paul, Madison, Milwaukee, Normal, Champaign, St. Louis, Iowa City, Des Moines, Columbia (MO), Kansas City, Memphis, Detroit, Ann Arbor, Indianapolis, Cleveland, Columbus (OH), and Cincinnati. The stop for all Chicago arrivals and departures is next to Union Station on the east side of South Canal Street, 300 feet south of Jackson Boulevard (225 South Canal Street).
There are several ways to get to the Hyatt Regency Chicago on the Riverwalk if you drive. The Hyatt provides detailed directions and a map at www.hyattregencychicago.com/map-directions. Valet parking at the Hyatt Regency Chicago is currently $50 per day. Street parking is difficult and often limited to metered spaces. For additional parking options, see www.chicagoparkingmap.com. Keep in mind, too, that ARCHIVES 360˚ will occur between the Chicago Air and Water Show (August 20-21) and the Chicago Jazz Festival (September 1-4). Summer events often have a significant impact on street traffic and parking.
We suggest that you take a cab or use mass transit to avoid the hassle and expense of driving and parking. The Hyatt Regency Chicago is located 3 blocks from Millennium Park. Within easy walking distance of the hotel are the Art Institute and the Field Museum; Grant Park; Navy Pier and Chicago’s Lakefront; acclaimed shopping along the Magnificent Mile and Oak Street; Chicago’s theaters and nightclubs; and the bustling business district.
For more information about Getting Around Chicago, check out the “Concierge.”