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[TST] Arrangement and Description of Electronic Records - Part II

(1 day, .75 CEUS, 5 ARCs)
Category: Arrangement and Description

This one–day course introduces advanced processing strategies that are applicable to born-digital and hybrid (i.e. mixed analog and digital) records, with an emphasis on hands-on work.  We’ll use a variety of software tools to establish descriptive control over digital archives, focusing on arrangement and description at the collection and series levels.  The instructor will demonstrate specific techniques, and you’ll practice them on a sample a set of sample records and/or materials supplied by your repository.  A laptop is required to participate in this course, and you must have the ability to install, configure, and use open-source software on that laptop.

In the morning, we’ll review the functional requirements that must be met by a program to arrange and describe heterogeneous digital materials, focusing on the implications that the OAIS Reference Model and DACS have regarding archival processing workflows.   Then we’ll use open-source tools to process digital records at the collection level.  In the afternoon session, we’ll undertake additional processing exercises, focusing on control at the series and file levels, resulting in the production of descriptive, structural, and preservation metadata that is stored in an archival information packet.  We’ll conclude the workshop by discussing factors to be considered when selecting tools and developing processing services ‑ considering repository needs, resources, and capabilities.

Upon completion of this course you'll be able to:

Workshop Objectives:
  • Use standards and tools that support an integrated processing workflow for digital materials;
  • Evaluate and use software to process electronic records in a way that preserves their identity, significant characteristics, evidential value, and utility; and
  • Make implementation decisions in order to develop a processing workflow that is suitable for your repository.
Who Should Attend?

Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records.

What should you know?

Pre-requisite: Students should have taken and/or passed the exam for Arrangement and Description, Part I. This course is one of the Tactical and Strategic Courses in the Digital Archives Specialist (AS) Curriculum and Certificate Program! If you intend to pursue the Certificate, you'll need to pass the examination for this course.

The DAS Core Competencies Addressed in this Course:

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

#5: Plan for the integration of new tools or successive generations of emerging technologies, software, and media.

#6: Curate, store, and retrieve original masters and access copies of digital archives.

Attendance limited to? 35
Responses to "what aspect of the workshop was most valuable to you?" included:
  • “Scaling a workflow to a small repository. Practical solutions for those with little funding or IT support.”
  • “The discussion of what constitutes acceptable & sufficient preservation meta-data was particularly helpful and how it should be part of a larger AIP. The extension of this larger concept to include specific tools & resources to be applied during processing & arrangement was excellent." - Megan Shoemaker
  • “The hands-on exercises were a great idea. They were well defined, well structured & helpful!” - Justin Otto
Classroom and AV Requirements

1. Room set up

  • Classroom style with 6 foot tables with 2 chairs or 8 foot tables with 3 chairs for a total of 30 participants.

2. Required Audio/Visual Equipment:

  • LCD Projector with VGA connection.
  • Projection Screen
  • Wireless Internet Access
  • All participants must bring a laptop computer that is enabled for a wireless network connection
  • White board or an easel with a writing pad.

3.  Minimal Beverage Breaks:

  • Coffee/Tea/Water for Morning Break and
  • Water/Assorted Soft Drinks for Afternoon Break.