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I. NAME. The name of the section shall be the Latin American and Caribbean Cultural Heritage Archives Section.
II. MISSION. The Latin American and Caribbean Cultural Heritage Archives (LACCHA) Section serves as a forum for discussion and advice on issues relating to the management and preservation of archival and cultural heritage materials housed in U.S. repositories and originating from the Latin American and Caribbean area or created in the United States by Latin American and Caribbean diaspora or special interest groups.
III. MEMBERS. Membership in the section shall be determined according to the guidelines established in Section IX. of the SAA Governance Manual.
IV. GOVERNANCE.
A. Bylaws and Standing Rules
These standing rules of the Latin American and Caribbean Cultural Hertiage Archives Section shall serve as a supplement to the SAA Section Bylaws, which govern all SAA sections. Please refer to Section IX. Sections of the SAA Governance Manual for information on membership, section election procedures, reporting requirements, and more.
B. Officers.
The officers of the section shall be a Senior Co-chair and a Junior Co-chair. The Junior Co- chair shall be elected annually for a two-year term, serving in year one as Junior Co-chair and in year two as Senior Co-chair.
C. Duties of Officers.
The Senior Co-chair and Junior Co-chair shall fulfill those responsibilities specified in Section IX. of the SAA Governance Manual.
D. Other Elected Position(s).
An Online Communication Liaison shall be elected bi-annually for a two-year term. The Online Communication Liaison shall:
● Maintain and update the LACCHA (SAA) microsite: After the annual meeting, post to the website updated contact information for new elected officers Post annual report, minutes and any announcements to the LACCHA SAA micro-site as needed.
● Maintain LACCHA’s Blog, Memoria: Solicit and/or schedule blog posting for blog. Edits and lays out blog sections with the advice of the Co-Chairs. Revises and edits blog postings. Adds links to LACCHA Web site when a new blog publication is available. Announces new additions to the blog on the LACCHA listserv and other social media outlets. Add relevant links and news items from the LACCHA listserv and social media outlets to the blog on a regular basis.
● Coordinate Social Media communications: Post relevant links to LACCHA social media outlets regarding official section business and news and information relevant to the group’s mission. Encourage members to post articles, photos and/or news to the group’s social media outlets.
D. Nominations.
The Chair shall issue a call for nominations, including self-nominations, for any vacancies in the positions of Junior Co-Chair and Online Communication Liaison every May to all section members via the sections’s official email discussion list and website. A slate of candidates shall be established by the officers and announced to section members no later than June 15.
E. Elections.
Elections shall be conducted online with the assistance of the SAA staff and in accordance with guidelines for section elections as specified in Section IX. Sections of the SAA Governance Manual. Availability of the online ballot and deadline for voting shall be announced by the Chair to all section members via the section’s official email discussion list and website.
F. Appointments.
Ad-hoc Committees may be appointed on an as-needed basis by the roundtable co-chairs for assistance with special projects designated by the Co-Chairs.
V. MEETINGS. The section shall hold a meeting in conjunction with the SAA Annual Meeting and may meet at other times as deemed appropriate by the officers. The time and agenda shall be communicated in advance via the section’s official email discussion list and website.
VI. AMENDMENTS. To ensure alignment with SAA’s governance documents, any amendments to the section’s standing rules should be reviewed by the executive director (or her/his designee) and the section’s Council liaison by May 1, before they are put forward in a referendum for vote by the section membership. Proposed amendments to the section’s standing rules will appear on the section’s annual election ballot for a final approval by a simple majority of the section’s membership. Any adopted amendments should be posted promptly to the section’s official microsite and be noted in the section’s next annual report to the Council. Any revisions to the section’s name or mission/description must be submitted to the Council for final approval. For more information on amendment procedures, see Section IX. Sections of the SAA Governance Manual.
Updated per the member affinity group transition approved by the Council, August 2016.
| Attachment | Size |
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| LACCHA_ByLaws_Approved2014.pdf | 88 KB |
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