2016-2017 Important Deadlines

The following are some key deadlines to keep in mind as you plan your group's work for the coming year:

September 1, 2016

Annual Reports and Roster Updates
The outgoing Chair submits the group’s annual report via Survey Monkey here. Include election results and leader roster updates. If your group would like the Council to consider a funding request for group activities in 2017/2018, include that request in your annual report if possible.  See March 1 below for more budget information.

October 18, 2016

Agenda Items for Fall Council Meeting
Submit to your Council liaison any recommendations you may have for Council action or discussion at the fall 2016 meeting (scheduled for November 15-16, 2016). Agenda items are due to your liaison 4 weeks before the meeting; materials must be submitted 3 weeks before the meeting. 

November 18, 2016

2017 Annual Meeting Session Proposals
Session proposals due to the 2017 Program Committee. Read the call and submit proposals at: http://www2.archivists.org/am2017/program/call-for-program-proposals.

March 1, 2017

Component Group Annual Meeting Details
Send your group meeting details for inclusion in the 2017 Annual Meeting schedule via Survey Monkey (link forthcoming). Include agenda, description, preference for onsite/offsite location, AV needs, duration, and indication of whether it is a solo or joint meeting. 

March 1, 2017

FY 2018 Funding Requests
Deadline for submitting to your Council liaison any funding requests for consideration as part of the draft FY 2018 budget (July 1, 2017 – June 30, 2018). 

April 2017

Agenda Items for Spring Council Meeting
Submit to your Council liaison any recommendations you may have for Council action or discussion at the spring meeting. Agenda items are due to your liaison 4 weeks before the meeting; materials must be submitted 3 weeks before the meeting.

May 15, 2017

Call for Nominations for Component Group Elections
Deadline to issue calls for nominations for section and roundtable elections. Send to your group discussion list using your announcement bypass code, if applicable. See Communication Strategy: Tools and Tips.

June 1, 2017

Ballot Information
Sections and roundtables submit basic ballot information (message to voters, list of offices, candidate names, links to supplementary information, etc.) to Felicia Owens at fowens@archivists.org. Supplementary ballot information (bios, statements, photos, etc.) is optional, and should be posted to your group’s microsite at this time. 

June 26, 2017

Agenda Items for Portland Council Meetings
Submit to your Council liaison any recommendations you may have for Council action or discussion at the July 24 or July 29 Council meetings. Agenda items are due to your liaison 4 weeks before the meeting; materials must be submitted 3 weeks before the meeting.

July 1-7, 2017

Ballots Open for Component Group Elections
SAA staff facilitates online elections. Eligible members are sent unique links to the ballots via Survey Monkey. Ballots remain open for two weeks. Within a week of the ballot closing, staff notifies group leaders of the results (interpretation of results, notifications, and reporting is the responsibility of the group leaders). Group leaders notify staff, via their annual reports, of the new roster by September 1.

July 26, 2017

Leadership Orientation and Forum
Newly elected leaders attend the 2017 Leadership Orientation and Forum at the 2017 Annual Meeting in Portland. (Date is tentative.)

September 1, 2017

Annual Reports and Roster Updates
The outgoing Chair submits the group’s annual report via Survey Monkey (link forthcoming). Include section and roundtable election results. If your group would like the Council to consider a funding request for group activities in 2017/2018, include that request in your annual report if possible.  See March 1 for more budget information.