Technical Subcommittee on Encoded Archival Context for Corporate Bodies, Persons, and Families (TS-EAC-CPF)

I. Purpose

The Technical Subcommittee on Encoded Archival Context – Corporate bodies, Persons, and Families (TS-EAC-CPF) of the SAA Standards Committee is responsible for overseeing the timely and ongoing intellectual and technical maintenance and development of Encoded Archival Context – Corporate bodies, Persons, and Families (EAC-CPF). EAC-CPF is the internationally accepted XML (Extensible Markup Language) standard for the transmission of descriptions of the corporate, personal, and familial creators and subjects of archival records. EAC-CPF is compatible with ISAAR (CPF): International Standard Archival Authority Record for Corporate Bodies, Persons, and Families, 2nd ed. (International Congress on Archives, 2004). EAC-CPF is an SAA-adopted standard; documentation is hosted by the Staatsbibliothek zu Berlin at http://eac.staatsbibliothek-berlin.de/.

II. Subcommittee Selection, Size, and Length of Term:

TS-EAC-CPF shall be charged for the equivalent of five years, beginning in 2011, with the charge expiring at the 2015 SAA Annual Meeting. TS-EAC-CPF will complete a review of the Encoded Archival Context – Corporate bodies, Persons, and Families according to the SAA Standards Committee's Procedures for Review and Approval of an SAA-Developed Standard before its charge expires. After the review is completed, if EAC-CPF continues to be an adopted standard of SAA, the TS-EAC-CPF may be re-charged for a subsequent review cycle.

The members and chair(s) of the TS-EAC-CPF shall be appointed for a full five-year term. The technical subcommittee shall be composed of at least five individuals who are members of SAA and shall include sufficient international membership to ensure effective representation of EAC-CPF professional communities outside of the United States. All members shall demonstrate significant knowledge of and experience with archival description generally, and with EAC-CPF specifically.

TS-EAC-CPF shall have a chair who is a member of the Society of American Archivists. The technical subcommittee is encouraged to have a co-chair from among its international members.

The SAA members of the TS-EAC-CPF shall be recommended by the Standards Committee for appointment by the Vice President. International members who are able to represent other professional EAC-CPF-using communities effectively shall be appointed at the recommendation of the TS-EAC-CPF chair(s), who is/are responsible for ensuring appropriately diverse international representation. Members and chairs may be reappointed to the TS-EAC-CPF for consecutive review cycles, but at least one new SAA member must be appointed per review cycle.

Ex officio members of the Technical Subcommittee for EAC-CPF shall include the following if they are not regular members of the subcommittee:

  • Co-chairs of the Standards Committee;
  • Chair(s) of the Technical Subcommittee for Encoded Archival Description;
  • Chair of the Schema Development Team;
  • Chair of the EAD Roundtable;
  • Liaison from the Staatsbibliothek zu Berlin;
  • Liaison from OCLC Research.

III. Reporting Procedures:

The chair(s) of TS-EAC-CPF shall report at least annually to the chair of the SAA Standards Committee at the SAA Annual Meeting. If extramural funding is obtained by the SAA, the chair(s) shall provide all necessary narrative reports to the SAA office in order that reporting requirements of SAA and funding source are met.

IV. Duties and Responsibilities:

To fulfill this mission internationally, the TS-EAC-CPF is specifically charged to:

  • Revise the EAC-CPF tag library and other official documentation as necessary.
  • Promote the understanding and use of EAC-CPF internationally.
  • Support educational efforts related to EAC-CPF by SAA and international communities.
  • Develop members of the archives profession who are capable of promoting and maintaining EAC-CPF over time.
  • Communicate its activities to relevant SAA components and EAC-CPF-using communities internationally.
  • Collaborate as needed with the Schema Development Team to maintain the relevant EAC-CPF schemas.

V. Meetings:

The TS-EAC-CPF shall carry out its charge primarily via electronic mail, regular mail, and conference calls. It may meet at the SAA Annual Meeting and as necessary provided that SAA Council-approved funding is available.

Revised by the SAA Council: January 27, 2011

Governance Manual