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fair copy


n. ~ A version of a document that reproduces the text exactly, though not necessarily the formatting, and incorporates any changes made in the source.

(Quaker Life 2003) Rough minutes are usually signed at the end of the meeting, giving the clerk authority to sign the fair copy as correct next time. Rough minutes may then be destroyed, but if only one fair copy exists, you should retain rough minutes until permanent deposit of the fair minute book.