Getting to DC 2010 Is as Easy as 1 – 2 – 3!

1. Register

INTERNET
Register online using our secure DC 2010 registration form.

FAX
Fax your completed registration form, with credit card information, to 312-606-0728, Attn: DC 2010 Registration. Do not fax your registration if you are paying by check.

MAIL
Send your completed registration form, with credit card information or check made payable to SAA, to:

Society of American Archivists
Attn: DC 2010 Registration
17 North State Street, Suite 1425
Chicago, IL 60602

Payment and Registration Deadlines
Registrations are processed on a first-come, firstserved basis. Please complete the entire form to speed your registration. To avoid being double billed, do not send your registration via both fax and mail. Full payment must accompany your registration. Registrations not accompanied by payment will be placed on hold until payment is received. SAA accepts checks made payable to SAA, as well as credit cards issued by VISA, MasterCard, American Express, or Discover. Payment must be made in U.S. funds. No purchase orders or vouchers can be accepted. If payment is by credit card, we recommend that you submit your completed registration form, including credit card information, to SAA via Internet or fax.

Early-Bird Registration: Register by July 6 and save at least $50 off Advance registration rates and $110 off On-site rates.

Advance Registration: Register by July 13 to save at least $60 off On-site rates.

Late Registration: Registrations received after July 13 will be returned to sender. After July 13 you must register on site at the Registration Desk located in the Washington Marriott Wardman Park Hotel, 2660 Woodley Road, NW, Washington, DC 20008. Those registering after July 13 may not appear in the conference attendee roster. Advance registrations for Pre-conference Programs ONLY will be accepted until July 6. After this date, individuals may register onsite pending availability of seats in the program.

Cancellations and Refunds: If for any reason you must cancel your registration, your written request must be received before July 6, 2010, to receive a full refund. A $50 handling charge will be assessed for written cancellations postmarked between July 7 and July 13. No refunds will be issued after July 13.

Guest Option: This option (designed especially for spouses and children of conference attendees) allows the guest to attend the Plenary Sessions, the All-Attendee Reception, and the Exhibit Hall. Guest registrations must accompany the conference attendee’s registration. When registering a guest, please be sure to include full names on the registration form.

SAA Full members are not eligible for the SAA Student member rate. Student nonmembers are required to fax a copy of valid student ID or other proof of enrollment to the conference office (312- 606-0728) to qualify for the student discount.

SAA/ARMA Reciprocal Registration Fees: The SAA and ARMA International governing bodies have approved a resolution that permits the members of each organization to attend the other’s annual conference at member rates. The resolution is intended to encourage expansion of educational opportunities for both professions.

Confirmation
You will receive written confirmation of your registration via email. This notice will verify that your registration has been processed and will serve as confirmation of your DC 2010 registration. Please allow up to three business days to receive your confirmation, and take a moment to review it upon receipt. If you have a question, please contact the conference office toll-free at 866-722-7858 immediately.

Registration Desk Hours
Pre-registrants may pick up their packets at the Pre-registration Desk in the Washington Marriott Wardman Park. Your registration packet will include a name badge and an on-site program that lists times and locations for all sessions and events, as well as descriptions of all education sessions. You must have a name badge to gain admission to all sessions and events.

• Tuesday, August 10: 8:00 am – 4:00 pm;
• Wednesday, August 11: 8:00 am – 7:00 pm;
• Thursday, August 12: 7:00 am – 5:30 pm;
• Friday, August 13: 7:00 am – 5:30 pm; and
• Saturday, August 14: 7:00 am – 1:00 pm.

2. Reserve Your Hotel

The Washington Marriott Wardman Park (2660 Woodley Avenue, NW, Washington, DC  20008) will serve as the DC 2010 Joint Annual Meeting Headquarters Hotel.

The conference organizers have negotiated the special discounted conference rates listed below.  Room rates include complimentary high-speed Internet access in guest rooms.  These rates are available until July 16 OR until our room block has been met, whichever comes first.  After this date – or the date on which the room block has been met – we can no longer guarantee rates and availability.  We advise you to make your room reservations as soon as possible to ensure availability and the discounted rate. 

To make your hotel reservation:

• From the Washington Marriott Wardman Park's website.
• Or call the hotel directly at 800-266-9432. The conference is listed under “Archives” or “Records” or “DC 2010.”

Rates do not include applicable taxes, currently 14.5% occupancy tax per room per night.  A credit card as a guarantee is required for all reservations.  Cancellations must be made 72 hours in advance of scheduled arrival.

Room rates:
$185 Single/Double ($30 each additional person)
$215 Triple ($30 each additional person)
$245 Quad ($30 each additional person)

The Washington Marriott Wardman Park is in compliance with the Americans with Disabilities Act.

3. Get to – and Around – DC

By Air

The Washington, DC, Metropolitan Area has three airports:

Ronald Reagan Washington National Airport (National / DCA) is 9 miles, or about 20 minutes, from the hotel.

Washington Dulles International Airport (Dulles / IAD) is 25 miles, or about 40 minutes, from the hotel.

Baltimore-Washington International Thurgood Marshall Airport (BWI) is 33 miles, or about 1 hour, from the hotel.

Nearly every air carrier flies into one of these three airports.  For your convenience, listed below are the major carriers that service Ronald Reagan Washington National Airport.

Air Canada
888-247-2262
http://www.aircanada.com

Air Tran
800-AIR-TRAN (247-8726)
www.airtran.com

American Airlines
800-433-7300
www.aa.com

Delta Airlines
800.221.1212
www.delta.com

Frontier Airlines
800-432-1359
www.frontierairlines.com

United
800-864-8331
www.united.com

USAirways
800.428.4322
www.usairways.com

You may also contact SAA’s official travel agent for assistance in arranging your air travel:

Phil Marks, Travel Too
800-235-1309 / 650-553-9600 (San Francisco)
phil@traveltoo.com

Ground Transportation

A variety of transportation options are available from each airport to the Washington Marriott Wardman Park. Click on the Maps & Transportation link on the hotel home page for maps and detailed driving directions from each of the airports. Click on the Driving Directions submenu to generate specific directions if you are local and plan to drive to the hotel. Hotel parking is $17 hourly, $32 daily, or $37 for daily valet.

Ronald Reagan National Airport Ground Transportation

• Metrorail:  Take the Yellow Line toward Fort Totten.  Transfer at Gallery Place / Chinatown to the Red Line toward Shady Grove.  Exit at Woodley Park/Zoo. Use the Metrorail Trip Planner (first link under Rider Tools) for detailed instructions. Fare:  $1.45 to $2.65, depending on the time of day.  The Washington Marriott Wardman Park is a 5-minute walk uphill from the Woodley Park/Zoo Metro station.
• Super Shuttle: Call 1-800-BLUE VAN (258-3826) or 202-296-6662.  Cost:  $10-$14, depending on the number of riders.
• Taxi service from the airport to the hotel is approximately $18 one way.  Fares are now determined by distance.

Dulles Ground Transportation

• Super Shuttle: Call 1-800-BLUE VAN (258-3826) or 202-296-6662.  Cost:  $10-$29, depending on the number of riders.
• Washington Flyer Coach to Metrorail:  The Washington Flyer offers motor coach service from the airport to the West Falls Church Metro station (Orange Line).  Buses leave every half hour and the trip takes 20-30 minutes.  Cost:  $10 one way, $18 round trip.  Upon arriving at the Metro station, take the Orange Line toward New Carrollton.  Transfer to the Red Line at Metro Center (toward Shady Grove).  Exit at Woodley Park/ Zoo.  Fare:  $1.95 to $3.45, depending on the time of day.  The Washington Marriott Wardman Park is a 5-minute walk uphill from the Woodley Park/Zoo Metro station.
• Taxi service is available for a cost of approximately $65 one way.

BWI Ground Transportation

• Super Shuttle: Call 1-800-BLUE VAN (258-3826) or 202-296-6662.  Cost:  $12-$37, depending on the number of riders.
• MARC Trains / Amtrak Service:  Amtrak and MARC trains run the same route; Amtrak is more expensive ($13-$34), but the trip is quicker with fewer stops. MARC fare is $6.  Take the shuttle bus from the airport to the BWI rail station. Upon arriving at Union Station, take a taxi to the hotel (taxi stand out front) or take the Metro’s Red Line toward Shady Grove and exit at Woodley Park/Zoo (fare: $1.45 one way).  The Washington Marriott Wardman Park is a 5-minute walk uphill from the Woodley Park/Zoo Metro station.
• Taxi service is available for a cost of approximately $90 one way.

Trains and Buses

• Amtrak trains arrive at Washington’s historic Union Station.  Upon arriving, take a taxi to the hotel (taxi stand out front) or take the Metro’s Red Line toward Shady Grove and exit at Woodley Park/Zoo (fare: $1.45 one way).  The Washington Marriott Wardman Park is a 5-minute walk uphill from the station.  For reservations or information, call 1-800-USA-RAIL (1-800-872-7245).
• Greyhound buses arrive at the Greyhound terminal (1005 1st Street, NE, Washington, DC 20002; 202/289-5120) behind Union Station.  From Union Station, take a taxi to the hotel (taxi stand out front) or take the Metro’s Red Line toward Shady Grove and exit at Woodley Park/Zoo (fare: $1.45 one way).  The Washington Marriott Wardman Park is a 5-minute walk uphill from the station.  For reservations or information, call 1-800-231-2222.