Beyond Borders Virtual Expo

Welcome to the Beyond Borders Virtual Expo!

Now you can confirm your booth location immediately! We’ve set up the Beyond Borders Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

Reserve your booth now.

View a layout of the expo space.

Exhibitor Update Login (Update booth staff, company products/description, or upgrades.) 

Beyond Borders Sponsorship Opportunities

Now you can enhance your exposure – and make the most of your marketing dollars!

At Beyond Borders, you’ll share your message with more than 2,000 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

GOLD SPONSOR—$20,000

• Ten conference registrations (a $5,000 value!)
• Two 8 x 10 premium location Expo Hall spaces (a $3,000 value!)
• Your company name on a special sign displayed at Registration and outside the Expo Hall
• Corporate Gold Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
• Five invitations to the private President’s Reception
• Your company’s promotional packet distributed free to all attendees

SILVER SPONSOR—$15,000

• Five conference registrations (a $2,500 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Corporate Silver Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Three invitations to the private President’s Reception

BRONZE SPONSOR—$10,000

• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Sponsorship of Professional and Student Poster sessions
• Half-page ads in Preliminary and Onsite programs (a $900 value!)
• Corporate Bronze Sponsor listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private President’s Reception

MeetSmart Mobile App Show Guide Sponsorships

Click here to view the 2011 Mobile App Show Guide for ARCHIVES 360°!

Full Mobile App Sponsorship—$12,000

Includes Welcome Page, Footer, company listing on Sponsor page with logo and URL, and two advertising alerts.

Partial Mobile App Sponsorships

• Footer:  $9,000 (Add your logo to the bottom of every page of the Beyond Borders Mobile App.  Your logo will hyperlink to your website.  One sponsorship available for the conference.)
• Welcome Page: $5,000  (Add your logo to the Welcome Page that appears in two-hour increments as event participants open the App.  One sponsorship available for the conference.)
• Home Page:  $5,000  (Add your logo to the top of the Mobile App Home Page for the entire event. Your logo will hyperlink to your website. The Home Page is heavily visited by participants as the use the App.  One sponsorship available for the conference.)

Mobile Show Guide Listing Upgrades

• Logo Upgrade:  $500  (Add your logo to your Mobile Show Guide listing for greater visibility!)
• URL Upgrade:   $500  (Add a URL link to give all attendees instant access to your products and services!)

Advertising Alerts

Send pre-scheduled text messages to all event attendees, including your email, phone, and Web links for instant access!  (Show management reserves the right to limit the number of Ad Alerts sold.)

• One Ad Alert:   $850
• Two Ad Alerts:  $1,700

Mobile App Show Guide sponsorship may be added during the booth selection check-out process or by completing the application form PDF.

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, Mobile Schedule app, SAA Research Forum, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas.  All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

Beyond Borders Advertising Opportunities

Increase your visibility by advertising in the Beyond Borders Programs!

NEW for 2012!  Now you can increase hits for your marketing message by placing an Online Ad on the Beyond Borders conference website - where it will be seen by presenters, conference registrants, and those who are deciding whether to attend.  Your "button" ad will run on each page of the conference website and will link to your company website or to your 2012 Virtual Expo listing (including your contact information and product description); you choose!  This marketing opportunity is limited to companies that exhibit at Beyond Borders.

Please see the Sponsor section of the prospectus to view the MeetSmart Mobile App Show Guide Sponsorship and Advertising options.

The Preliminary Program is sent to more than 6,000 current SAA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. (SAA reserves the right to publish the Preliminary Program only online.)

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years…

Ad Specifications for Preliminary and Onsite Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

ARCHIVES 360° Virtual Expo

Welcome to the ARCHIVES 360° Virtual Expo!

Now you can confirm your booth location immediately! We’ve set up the ARCHIVES 360° Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

• Click here to reserve your booth now or view a layout of the expo space;
• Exhibitor Update Login (Update booth staff, company products/description, or upgrades.) 

ARCHIVES 360° Sponsorship Opportunities

Now you can enhance your exposure – and make the most of your marketing dollars!

At ARCHIVES 360°, you’ll share your message with more than 2,000 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events – including in 2011 SAA’s grand 75th Anniversary celebration!  Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after ARCHIVES 360°.  You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

GOLD SPONSOR—$20,000

• Ten conference registrations (a $5,000 value!)
• Two 8 x 10 premium location Expo Hall spaces (a $3,000 value!)
• Your company name on a special sign displayed at Registration and outside the Expo Hall
• Corporate Gold Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
• Five invitations to the private President’s Reception
• Your company’s promotional packet distributed free to all attendees

SILVER SPONSOR—$15,000

• Five conference registrations (a $2,500 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Corporate Silver Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Three invitations to the private President’s Reception

BRONZE SPONSOR—$10,000

• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Sponsorship of Professional and Student Poster sessions
• Half-page ads in Preliminary and Onsite programs (a $900 value!)
• Corporate Bronze Sponsor listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private President’s Reception

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas.  All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

ARCHIVES 360° Advertising Opportunities

Increase your visibility by advertising in the ARCHIVES 360° Preliminary and Onsite Programs!

The Preliminary Program is sent to more than 5,900 current SAA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting.

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years….

Ad Specifications

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.